Executive Assistant to Executive Director

Highland Valley Elder Services • Northampton, MA

419d • $47,000 - $52,000

About The Position

The Executive Assistant to the Executive Director at Highland Valley Elder Services, Inc. plays a crucial role in providing operational and governance support primarily to the Executive Director and the Board of Directors. This position also offers supplemental support to the CFO and Assistant Directors, ensuring smooth office operations and effective communication within the organization.

Requirements

• High School Diploma required; college education preferred.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong organizational skills with attention to detail.
• Excellent interpersonal skills to build relationships with stakeholders.
• Strong written and verbal communication skills.
• Demonstrated proactive problem-solving and decision-making capabilities.
• Ability to handle confidential information with discretion.

Nice To Haves

• Previous support role experience, preferably in a non-profit organization.
• Experience in internal and external communications, partnership development, and fundraising.

Responsibilities

• Maintain office/support functions related to the work of the Executive Director as designated.
• Perform clerical work, conduct research, and follow through on projects while maintaining confidentiality.
• Handle written and verbal communication, administrative tasks, and organizational duties for the Executive Director.
• Serve as a point of contact for internal and external constituencies regarding matters related to the Executive Director's office.
• Maintain Board and Committee workflow through agenda management, correspondence, minute keeping, scheduling, and reporting activities.
• Track Board systems, terms, and corresponding documentation.
• Complete other tasks as assigned by the Executive Director to meet agency needs.

Benefits

• Health savings account
• Health insurance
• Dental insurance
• 401(k)
• Flexible spending account
• Paid time off
• Employee assistance program
• Vision insurance
• 401(k) matching
• Life insurance
• Retirement plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Social Assistance
• Education Level: High school or GED