Executive Assistant to EVP, Chief Advancement Officer - Jefferson Center Cirt

Jefferson Health Plans • Philadelphia, PA

11d

About The Position

The Executive Assistant to an Enterprise Vice President will coordinate and manage executive scheduling, prepare and organize important business materials and plans, and support the preparation of meeting materials. The individual in this role provides the highest level of confidential support as they assist in the day-to-day operations of the EVP’s office. Responsible for handling incoming calls, greeting and assisting guests and visitors to the Office of EVP. Assists in electronic and paper filing, inventory, calendar, scheduling, and recordkeeping, reports, presentations, and projects (clerical aspects), distribution of mail, and other duties as assigned. Must be detail oriented and able to handle confidential information in professional manner. Job Description Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson. Manages the executive’s calendar, including making appointments and prioritizing the most sensitive matters. Understands the importance of a confidential, paced and accurate response to address inquiries and requests. Manages schedule and coordinates meetings with an ability to support complex ongoing meeting processes including capturing minutes and distributing updates and information. Manages project plans, scheduling and program reporting requirements on behalf of the executive. Creates correspondence, memos, presentations and/or reports ensuring accuracy and timeliness with completion. Coordinates support for meetings and training events, planning in advance and providing follow up and feedback to leader and participants. Answers incoming calls, greets visitors and guests, directing them as appropriate. Screen incoming communications; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff. Attends required meetings and prepares recording of meeting minutes when appropriate. Sustain professionalism and confidentiality with all materials, and exercise caution when interfacing with employees.

Requirements

• High School Diploma Required
• A minimum of eight years’ experience in an administrative role.
• Must be detail oriented and able to handle confidential information in professional manner.

Nice To Haves

• Bachelor’s Degree preferred
• Preferred in an Executive Office environment.

Responsibilities

• Manages the executive’s calendar, including making appointments and prioritizing the most sensitive matters.
• Manages schedule and coordinates meetings with an ability to support complex ongoing meeting processes including capturing minutes and distributing updates and information.
• Manages project plans, scheduling and program reporting requirements on behalf of the executive.
• Creates correspondence, memos, presentations and/or reports ensuring accuracy and timeliness with completion.
• Coordinates support for meetings and training events, planning in advance and providing follow up and feedback to leader and participants.
• Answers incoming calls, greets visitors and guests, directing them as appropriate.
• Screen incoming communications; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Attends required meetings and prepares recording of meeting minutes when appropriate.
• Sustain professionalism and confidentiality with all materials, and exercise caution when interfacing with employees.

Benefits

• Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts.
• Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service.
• All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED