Executive Assistant to CNO & COO, Full Time, Day

UHS • Palmdale, CA

85d

About The Position

The Executive Assistant for Administration provides a variety of office services and administrative duties for the C-Suite Executive team. This role involves professionally representing Administration, both in person and on the telephone by responding to inquiries, creating and maintaining expense and reimbursement reports, and establishing external and internal meetings for large numbers of participants. The Executive Assistant will manage the front desk, process incoming mail, facsimiles, and general office e-mails, prepare correspondence and presentation materials, and order and maintain office supplies and equipment inventory. Additionally, the position requires maintaining a busy calendar for C-Suite executives, prioritizing requests, and dealing diplomatically and discretely with high-level members of the community. The Executive Assistant will work with hospital data and is expected to handle this information confidentially, appropriately managing visitors, patients, and staff members, and directing individuals to the appropriate person or department for resolution. Accurate file and record keeping pertaining to Administration and the Hospital Board of Trustees is also a key responsibility.

Requirements

• Computer literate with the ability to type 60 - 75 wpm.
• Proficiency in dictation transcription/shorthand.
• Ability to operate a variety of business machines and equipment.
• Good oral and written communication skills.
• Highly skilled in Outlook, Word, and Excel.
• Ability to define problems, collect data, establish facts, and draw conclusions.
• Ability to interpret an extensive variety of technical/clinical instructions in mathematical or diagram form.
• Minimum 5 years of experience as an Administrative or Executive Assistant in a healthcare environment.
• High school education required; some education in Business/Healthcare Administration preferred.
• Completion of Administrative or Secretarial course preferred.
• CPI certification required within 30 days of hire.

Responsibilities

• Provide a variety of office services and administrative duties for the C-Suite Executive team.
• Professionally represent Administration in person and on the telephone.
• Respond to inquiries and create/maintain expense and reimbursement reports.
• Establish external and internal meetings for large numbers of participants.
• Manage the front desk and process incoming mail, facsimiles, and general office e-mails.
• Prepare correspondence and presentation materials.
• Order and maintain office supplies and equipment inventory.
• Maintain a busy calendar for C-Suite executives and prioritize requests.
• Handle high-level interactions with community members diplomatically and discreetly.
• Work with hospital data and maintain confidentiality.
• Manage visitors, patients, and staff members appropriately.
• Direct individuals to the appropriate person or department for resolution.
• Keep accurate files and records pertaining to Administration and the Hospital Board of Trustees.

Benefits

• Challenging and rewarding work environment.
• Competitive compensation & Generous Paid Time Off.
• Excellent Medical, Dental, Vision and Prescription Drug Plan.
• 401k plan with company match and discounted stock plan.
• SoFi Student Loan Refinancing Program.
• Student Loan Repayment Assistance Program.
• Career development opportunities within UHS and its 300+ subsidiaries.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees