Executive Assistant to Chief Systems Officer 25/26 SY

Indiana Public Schools-posted 3 months ago
Full-time • Entry Level
Remote • Indianapolis, IN
1,001-5,000 employees
Executive, Legislative, and Other General Government Support
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Indianapolis Public Schools is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the Chief Systems Officer (CSO). This role is critical to the effective operation of the Systems Office, which oversees the district's technology infrastructure, data management, and operational systems. The ideal candidate will be a meticulous planner, an excellent communicator, and a strategic partner who can manage multiple priorities in a fast-paced environment. This position requires a high degree of confidentiality, professionalism, and the ability to anticipate the needs of the CSO and the broader team.

  • Proactively manage a dynamic calendar, scheduling meetings, appointments, and travel arrangements for the CSO.
  • Serve as the primary point of contact for internal and external stakeholders.
  • Draft, proofread, and manage email correspondence, memos, and presentations on behalf of the CSO.
  • Prepare agendas, presentations, and other materials for meetings.
  • Attend key meetings, take detailed notes, and track action items to ensure timely follow-up and completion.
  • Assist with the coordination of departmental projects, track deadlines, and follow up with team members.
  • Facilitate the collection and organization of key data for reports and strategic documents.
  • Handle expense reports, procurement requests, and other administrative tasks as needed.
  • Collaborate with department teams to ensure seamless day-to-day operations.
  • Bachelor's degree in Business Administration, Communications, or a related field preferred; relevant experience may be considered in lieu of a degree.
  • Minimum of 5 years of experience as an executive assistant or in a similar administrative support role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
  • Strong written and verbal communication skills.
  • Exceptional organizational and multitasking abilities.
  • High level of discretion and professionalism in handling sensitive information.
  • Ability to work independently and collaboratively in a dynamic environment.
  • Strong problem-solving skills and attention to detail.
  • Experience in K-12 education or public sector administration is a plus.
  • Experience with project management software (e.g., Trello, SmartSheet) is a plus.
  • Comprehensive health coverage, dental and vision plans, life insurance, disability insurance, and retirement plans.
  • Flexible spending accounts and eligibility for federal loan forgiveness programs.
  • Generous leave policies including vacation, personal, and sick leave, along with paid holidays.
  • Access to wellness initiatives, including health screenings and an employee assistance program.
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