Executive Assistant to Chief of Staff, Office of the President

Stanford University • Stanford, CA

76d • $112,312 - $142,168

About The Position

The Office of the President is seeking an experienced Executive Assistant (EA) with exceptional calendaring, communication, and project management skills. Reporting to the Chief of Staff, the EA will thrive in a dynamic environment, adapt seamlessly to evolving priorities, and independently manage projects while exercising sound judgment on complex matters. The EA will professionally interact and coordinate meetings and correspondence with individuals and entities internal and external to the university, including academic officers and faculty, senior level officers and staff, donors, and government officials. The EA will handle sensitive content with discretion, ensuring timely, accurate execution in line with university policies. The EA will collaborate closely with senior leaders and cross-functional teams across the university, building strong relationships, aligning stakeholders, and fostering a culture of teamwork to advance the Office of the President's priorities. The EA will support both the Chief of Staff and Vice President for University Affairs & Secretary to the Board of Trustees within the Office of the President. This role requires advanced executive-level administrative experience and the ability to manage complex tasks and stakeholder relationships. The EA will make decisions that influence relationships within the University and with external partners, quickly learn and grasp priorities, and execute them with informed judgement. The EA embraces continuous learning, mastering systems, policies, and institutional practices, and applying insights to improve processes and outcomes. Success in this position depends on planning several steps ahead, anticipating implications and logistics, and maintaining strong organizational skills to support multiple initiatives and competing deadlines.

Requirements

• Bachelor's degree and seven years of relevant experience or combination of education and relevant experience.
• Demonstrated extensive high-level administrative experience supporting executive level individuals.
• Excellent verbal and written communication skills, including editing and proofreading.
• Excellent planning and organizational skills.
• Demonstrated ability to handle sensitive issues and maintain confidentiality.
• Demonstrated ability to cultivate positive working relationships and gain the trust and respect of all levels of internal and external constituencies.
• Contextual understanding of senior leader's role within the university framework.
• Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact.
• Ability to multi-task, adapt to changing priorities and meet deadlines.
• Advanced computer skills and demonstrated experience with office software and email applications.

Responsibilities

• Coordinate executive administrative activities of the Office of the President, including management of complex calendars, travel arrangements and associated logistics.
• Oversee and/or manage multiple projects; anticipate and track critical dates, events and organizational issues for the Office of the President.
• Independently prioritize, plan, coordinate and/or oversee logistics for meetings and conferences with individuals and entities internal and external to the university.
• Serve as executive liaison to various internal and external constituencies, including screening correspondence and telephone calls.
• Compose correspondence; develop, review and edit presentations and documentation.
• Organize and maintain the workings of the Office of the President.
• May also supervise staff.

Benefits

• Career development programs, tuition reimbursement, or course auditing.
• Superb retirement plans, generous time-off, and family care resources.
• Access to health care benefits and fitness classes at world-class exercise facilities.
• Free commuter programs, ridesharing incentives, discounts and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Bachelor's degree