Executive Assistant to Chief Marketing & Cont

US Equestrian Fed • Lexington, KY

109d

About The Position

The Executive Assistant to the Chief Marketing & Content Officer provides the necessary professional-level support for the CMCO. This is a highly responsible administrative and professional role that requires a high degree of accuracy, accountability, attention to detail, and confidentiality. This dynamic position requires a high level of discretion, strategic thinking, and the ability to manage multiple complex tasks simultaneously in a fast-paced environment. This role ensures the smooth operation of the legal department and the office of the CMCO, facilitating communication and organizational efficiency at the highest level.

Requirements

• Exceptional verbal and written communication skills, with the ability to interact effectively with executives, clients, and other stakeholders.
• Must have a high level of interpersonal skills including demonstrated tact and diplomacy to handle sensitive and sometimes difficult situations and people.
• Must exude professionalism at all times in appearance and demeanor.
• Superior organizational abilities, with the capacity to manage multiple tasks and projects simultaneously.
• A high degree of discretion and the ability to handle sensitive information with the utmost confidentiality.
• Keen attention to detail without losing focus on the big picture.
• Self-starter and takes initiative without a lot of oversight and follow-up and is collaborative and can work well on a team with others when necessary.

Nice To Haves

• Advanced certifications or degrees in business administration, communications, marketing, or a related field.

Responsibilities

• Provides comprehensive support to the CMCO, including managing schedules, preparing reports, and coordinating meetings.
• Facilitates communication and coordination between the marketing department and other departments within the organization.
• Ensures that the CMCO stays organized and keeps pace with the timely completion of projects.
• Maintains organized files and ensures punctuality, and that meetings begin and adjourn timely.
• Plans, organizes, and coordinates committee meetings, including agenda preparation and follow-up on action items.
• Drafts, reviews, and manages correspondence, reports, presentations, magazine and original content articles, proofreading, and other documents, ensuring accuracy and confidentiality.
• Assists with special projects, conducting research and analysis as required, and ensuring timely completion.
• Organizes and manages travel itineraries, accommodations, and related logistics for the CMCO.
• Handles sensitive information with the utmost discretion and maintains the highest level of confidentiality.
• Manages and coordinates a variety of special projects and provides other support as requested by the CMCO.

Benefits

• Equal opportunity employer
• Encouragement of applications from underrepresented and historically marginalized groups.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Bachelor's degree
• Number of Employees: 101-250 employees