Executive Assistant to Chief Financial Officer

Flex • Austin, TX

137d

About The Position

Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world. A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. If you are excited about a role but don't meet every bullet point, we encourage you to apply and join us to create the extraordinary. Flex Executive Assistants are experienced professionals who proactively support our executives across the globe. By building value for the business, these critical team members are strategic business partners who support the executives and their teams to achieve company goals. In Austin, TX we are looking for an Executive Assistant to provide valuable administrative and operational support to our Chief Financial Officer (CFO). This unique role offers a unique perspective in the company. As such, you will contribute to projects that help drive business priorities and strengthen team collaboration to support the growth of the company. The Executive Assistants' scope and role may be adapted based on their particular 'executive's job functions/business, personality, and communication style. Talented Executive Assistants know and understand that the executive's success is a reflection of their work and vice versa. As the global manufacturing and supply chain partner of choice, Flex has a positive, diverse, and supportive culture, with dynamic and limitless career opportunities. We are eager to add another strong contributor to our Flex Forward Strategy and our growing team of proactive Executive Assistants. Let's create the extraordinary together!

Requirements

• Minimum of 9+ years of applicable administrative experience supporting an SVP, or C-suite level executive(s) ideally from a fast-paced Manufacturing/ Tech/ Software company
• Skillful execution of administrative activities, with discretion, great attention to detail, organization, and process
• Strong oral and written communication: Ensure communications are clear, thorough, and specific, focusing on follow-through
• Ability to communicate clearly and effectively with senior leaders and external stakeholders with the ability to build strong relationships
• Strong Excel, PowerPoint, Outlook mail and calendaring skills, conference call set up, and audio and visual conferencing programs including Zoom
• Project Management experience needed at an intermediate level
• Experience with budget and management
• Customer-centric orientation
• Agility and flexibility in response to rapid changing priorities and needs
• Demonstrate ability and willingness to acquire new competencies and accept new challenges constantly
• Strong teamwork skills and a confident ability to offer suggestions and improvements to process and work collaboratively with others
• Possess a resourceful & solution-oriented attitude for all situations, no task too big or too small to handle
• Ability to influence others; handle conflict appropriately, know when to delegate issues, and apply sound judgment

Responsibilities

• Manage day-to-day schedules to optimize the executive's time, ensuring they are prepared for all meetings & priorities
• Coordinate internal and external meetings, including but not limited to team, extended staff, all-hands, off-site meetings & one-on-ones, etc.
• Organize business-related meetings, such as food orders, luncheon planning, materials, etc.
• Full inbox and call management; answering on behalf of the executive as appropriate; resolves routine and complex inquiries
• Book domestic and international travel in alignment with the company's travel policy, considering travel Visas, costs, and proper documentation
• Verifies and approves transactions on behalf of the executive
• Ensure the timely submission of expenses and review/provide feedback on expense reports submitted by the executive's direct reports
• Collaborates and executes on special projects and serves as the key point of contact to verify departmental goals, related milestones, and initiatives are aligned with the annual business cycle
• Proactively manage calendar priorities based on customer meetings, Forecast, Earnings Release, Board of Directors, current projects, team needs, etc.
• Contribute to leadership meetings by taking notes and tracking action items
• Conducts research, compiles, and drafts statistical reports & presentations
• Handles budgets, bill paying and monitoring, ordering and maintaining supplies/equipment
• Act as a gatekeeper for all inquiries (customers, employees, ELT, visitors, etc.), triage requests, and coordinates communication and actions as necessary
• Effectively interface with employees from other internal business groups and Senior Executives inside and outside the company
• Maintain a 'pulse of the business', having a sense for the issues taking place in the organization
• Partners with the corporate communication team to implement communication strategies and materials that support key initiatives and convey pertinent details to all stakeholders
• Onboarding new employees and training new team members

Benefits

• Full range of medical, dental, and vision plans
• Life Insurance
• Short-term and Long-term Disability
• Matching 401(k) Contributions
• Vacation and Paid Sick Time
• Tuition Reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Industry: Computer and Electronic Product Manufacturing
• Number of Employees: 5,001-10,000 employees