Executive Assistant to Chief Executive Officer

Ram Jack Systems Distribution and Manufacturing•Ada, OK

About The Position

Ram Jack is seeking a highly organized, proactive, and discreet Executive Assistant to support our Chief Executive Officer and help drive efficiency across the executive office. The ideal candidate will provide comprehensive, high-level administrative support; anticipate needs before they arise; and maintain the utmost professionalism in a fast-paced, dynamic environment. This role is suited for someone who excels in managing complex tasks, communicates effectively, and ensures seamless day-to-day operations for the CEO.

Requirements

Minimum of 2 years' experience supporting senior executives or C-suite leaders.
Exceptional organizational and time-management skills.
Strong written and verbal communication abilities.
High emotional intelligence and excellent judgment.
Proficiency with Microsoft Office, Google Workspace, and productivity tools.
Ability to handle sensitive information with absolute confidentiality.
Comfortable in a fast-paced environment and adaptable to shifting priorities.

Responsibilities

Manage the CEO’s calendar, schedule meetings, and coordinate complex travel arrangements.
Act as the primary point of contact for the CEO for internal and external communications.
Prepare meeting agendas, materials, presentations, and follow-up actions.
Handle confidential information with discretion and integrity.
Support strategic projects, conduct research, and assist with decision-making materials.
Coordinate board meetings, including logistics, minute-taking, and communications.
Assist with email management, prioritization, and drafting correspondence.
Track deadlines, deliverables, and ensure follow-through across departments.
Represent the CEO with professionalism in all interactions.