Executive Assistant to Chief Deputy Attorney General and Chief of Staff

Virginia Information Technologies Agency • Richmond, VA

3d • $85,000

About The Position

Under the direction of Chief Deputy Attorney General (CDAG), the Executive
Assistant provides executive level administrative support through various duties
and responsibilities. This critical role requires excellent communication
skills, attention to detail, and the ability to handle sensitive and
confidential information. The Executive Secretary will play a key role in
ensuring the efficient operation of the Chief Deputy Attorney General's office,
enabling them to fulfill their responsibilities effectively.

Requirements

• Proven experience in providing executive-level administrative support, preferably in a legal or government setting. Familiarity with legal terminology and processes is highly desirable.
• Strong organizational skills with the ability to manage multiple tasks simultaneously, prioritize effectively, and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills, including the ability to compose professional correspondence, take accurate meeting minutes, and interact professionally with a diverse range of individuals.
• Meticulous attention to detail and high accuracy in all aspects of work, including record-keeping, data entry, and document preparation.
• Demonstrated ability to handle confidential and sensitive information with the utmost discretion and maintain strict confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. Experience with document management systems and database management is a plus.
• Strong interpersonal skills and the ability to work effectively as part of a team, as well as independently. Professionalism, tact, and diplomacy are essential in dealing with individuals at all levels.
• Flexibility to adapt to changing priorities and work effectively under pressure, while maintaining a positive attitude and a commitment to providing exceptional service.
• Must be a notary public in the Commonwealth of Virginia or obtain within first 60 days of employment.

Nice To Haves

• Any combination of education and experience equivalent to a bachelor's degree in a relevant field.

Responsibilities

• Administrative Support: Provide comprehensive administrative support to the Chief Deputy Attorney General, including managing calendars, scheduling appointments, coordinating meetings, and making travel arrangements.
• Communication Management: Handle various incoming and outgoing communications on behalf of the Chief Deputy Attorney General, including emails, phone calls, and written correspondence. Draft and prepare official documents, letters, reports, and other materials as required.
• Records Management: Maintain accurate and organized records, files, and databases, ensuring the confidentiality and security of sensitive information. Retrieve and compile data as needed and assist with the preparation of presentations and reports.
• Meeting Coordination: Arrange and coordinate internal and external meetings, conferences, and events, including logistics, agendas, materials, and follow-up actions. Attend meetings and take accurate minutes when required.
• Liaison Function: Serve as a primary point of contact and liaison between the CDAG and internal/external stakeholders, including staff, government officials, law enforcement agencies, and the general public. Handle inquiries and requests promptly and professionally.
• Research and Analysis: Conduct research, collect data, and provide analysis on various issues and topics as assigned by the CGAG. Prepare summaries, briefing notes, and presentations for decision-making purposes.
• Office Management: Oversee the smooth operation of the CDAG’s office, ensuring adequate supplies, equipment, and resources are available. Coordinate with IT support and other relevant departments as needed.
• Confidentiality and Ethics: Maintain a high level of confidentiality, integrity, and professionalism in handling sensitive and privileged information. Adhere to ethical standards and regulations governing the Attorney General's office.
• Performs other related duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive