Executive Assistant to Chairman of the Board

L.L. Bean • Freeport, ME

134d

About The Position

L.L.Bean is seeking an experienced Executive Assistant to support the Chairman of the Board—an exceptional opportunity to join an iconic brand celebrated for its rich heritage and values-driven culture. This role is based at our Corporate Headquarters in Freeport, Maine. This pivotal role offers a unique opportunity to serve as the trusted right hand to the Chairman, providing high-level administrative support with exceptional discretion, strategic insight, and autonomy. The individual will expertly manage the Chair's complex schedule, communications, and board-related engagements, ensuring seamless coordination across executive leadership, board members, and external stakeholders. As a central liaison, this role is instrumental in maintaining alignment and momentum across key organizational priorities. Beyond corporate responsibilities, the position also encompasses select personal support for the Chair and family owners—enabling the Chair to remain focused on visionary leadership and enterprise-wide impact.

Requirements

• Vocational/Technical Degree
• 5 years of experience
• Expertise in a variety of software (MS Office)
• Familiarity with Board Management software (Board Vantage)
• Thorough knowledge of company policies and procedures
• Excellent written/verbal communication and interpersonal skills
• Ability to work with various levels of management
• Strong problem-solving skills
• Strong organizational skills
• Ability to simultaneously handle multiple tasks
• Excellent customer service skills
• Detail oriented and accurate with a high level of initiative
• High level of discretion, professionalism and emotional intelligence
• Effective team player - highly collaborative, proactive, adaptable and reliable

Responsibilities

• Provide administrative support including preparation of correspondence and materials, maintenance of filing systems, scheduling meetings and appointments, tracking and planning for internal and external commitments, coordinating travel and related arrangements, screening and referring telephone calls and visitors.
• Handle and follow up on all correspondence and communications directed to the Chairman.
• Maintain the L.L.Bean corporate image in all internal and external contacts.
• Coordinate contact with L.L.Bean Board of Directors and shareholders, including the scheduling, planning and coordinating of meetings as required.
• Assist executives in the preparation and organization of materials for Board meetings.
• Correspond with business and community leaders as various situations require.
• Collect and compile data from varied sources for Chairman's reference and in preparation for internal and external meetings, speaking engagements, projects, and reports.
• Ensure that all matters requiring action and requests for information are referred to the appropriate management member in the Chairman's absence.
• Notify Chairman of important or emergency matters requiring his personal attention.
• Manage Chair's personal calendar, logistics and planning.
• Attend to personal business items, tasks and errands as requested.
• Collaborate with the Family Communications Coordinator and the Executive Assistant to the CEO/President to ensure timely and accurate preparation and distribution of board materials.
• Support the Chairman with preparation for and scheduling of all board-related meetings.
• Coordinate/manage all family/shareholder events, employing outside event planning resources as possible.
• Distribute communications to internal and external stakeholders on behalf of the Chairman.

Benefits

• Programs and perks designed to support your health and financial goals
• Maintaining a healthy work-life balance
• Opportunities to recharge outside

What This Job Offers

• Job Type: Full-time
• Industry: Clothing, Clothing Accessories, Shoe, and Jewelry Retailers
• Education Level: No Education Listed