Executive Assistant to CFO

Miami Jewish Health System•Miami, FL

38d•Onsite

About The Position

Performs confidential secretarial and administrative duties for the Chief Executive Officer and Chief Financial Officer and provides assistance to other departments in Administration; Must have ability to evaluate and prioritize tasks and responsibilities; Often functions as an assistant in anticipating needs and making necessary preparations, etc. without requiring specific instructions.

Requirements

Bachelor's degree or equivalent combination of education and experience
Five years of office administrative experience in Executive Office
Experience working with Executive Committees and Board of Directors
Proficient in MS Office, OrgPlus, Adobe Acrobat
Detail oriented
excellent organizational skills
60wpm typing
Excellent communication, interpersonal and communication skills

Responsibilities

Prioritizes and follows through on daily tasks and issues in a timely manner
Schedules appointments and maintains daily schedule and calendar for Executive and 2 Albin conference rooms
Arranges and coordinates travel arrangements
Acts as liaison between the CEO and CFO, the public, staff members, attorneys & consultants, to expedite communications
Coordinates and manages all aspects of meetings and events
Records, transcribes, distributes, and maintains minutes and notes of meetings
Files and retrieves documents and reference materials
Monitors, responds to, and distributes incoming communications
Answers and manages incoming telephone calls
Prepares and edit correspondence, communications, presentations, and other documents
Receive and interact with visitors and guests
Develops plans and implements all aspects of special projects as assigned
Handles confidential matters with appropriate urgency and discretion
Serves as back up to Manager Telephone Services for conference call reservations
Acts as Wi-Fi "hotspot" administrator for guests and consultants