Executive Assistant to CFO/COO
About The Position
American Friends of The Hebrew University (AFHU) is a national, not-for-profit organization that provides programs, events, and fundraising activities in support of the Hebrew University of Jerusalem, Israel’s foremost center of higher education and research. Since its inception, Hebrew University’s scientists, scholars, and researchers have been committed to solving the most pressing global challenges of our time. Position objective: In this role, you will provide collaborative support for various accounting and operations initiatives, take ownership of assigned projects, and offer administrative support to the CFO/COO and the Accounting and Operations team. You will actively contribute to the development and implementation of processes that enhance organizational efficiency and align with AFHU’s mission to support the Hebrew University of Jerusalem, while delivering excellent service to both internal and external stakeholders.
Requirements
- Two (2) years administrative/accounting experience
- A can-do attitude paired with a willingness to learn and a strong desire to be a team player
- Must be adaptable, able to handle multiple priorities, and open to evolving job responsibilities
- Strong written and verbal communication skills
- Highly organized with a meticulous attention to detail
- Proficient in Microsoft Office Suite
- Ability to handle confidential and sensitive information with discretion
Nice To Haves
- Familiarity with Blackbaud’s Raisers Edge NXT or similar CRM systems
- Abila MIP
- Concur
- Stampli
Responsibilities
- Provide direct administrative support to the CFO/COO, including calendar management, expense reports, organizing travel, and formatting presentations for internal and external stakeholders.
- Manage the accounting calendar, schedule meetings, and coordinate with lawyers, CPA firm, and external vendors/agencies
- Process invoices (Stampli) and expense reports (Concur), including collaboration with various teams across the organization
- Collaborate with the CFO/COO and Controller to prepare monthly schedules and reports for the Executive and Investment Committees
- Work with the CFO/COO to produce reports and presentations for Board of Directors, Budget & Finance Committee, and Annual Audit Committee meetings
- Prepare and process all outgoing wire/ACH payments, stock donation receipts, and capital calls
- Assist with annual audits, budget analysis, and statutory filings
- Manage annual charitable solicitation registrations, state tax-exempt renewals, and related filings
- Administer DocuSign for Accounting and Operations Department
- Maintain all digital records for the Accounting and Finance team
- Complete annual census surveys and annual reports in collaboration with the Controller
- Support the Controller with internal audits of revenue, expenses, and balance sheet accounts
- Assist with other special projects
Benefits
- Voted as one of Crain’s 2024 Best Places to Work in New York City, AFHU offers a competitive salary and a comprehensive benefits package including but not limited to medical and dental insurance, flexible spending accounts, 403(b) retirement savings plan, transitchek program, and employee assistance programs, as well as a generous time off/holiday policy.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
11-50 employees
