Apothékary-posted 2 months ago
Full-time

Welcome to Apothékary™, where Nature is Medicine™. We harness the intelligence of nature by creating clean, effective herbal remedies that target the root cause of health imbalances like helping to ease stress, support the gut, strengthen immunity, boost energy, and sharpen mental focus. Our herbal formulas feature traditional herbs from several medicinal modalities including Ayurveda, traditional Chinese medicine (TCM), Japanese Kampo, and Western herbalism. We believe in getting to the root cause of health issues and herbs can be a great place to start your journey and promote wellness for the long-term. We were founded in early 2019 by Shizu Okusa, a serial entrepreneur in the wellness industry and named E&Y’s Entrepreneur of the Year 2021. After leaving an intense finance career, she became inspired to live a more balanced lifestyle and revisit her Japanese roots and passion for herbal medicine. Shizu set out to help others regain their holistic health using traditions she grew up with and ones she learned along the way.

  • Manage the CEO's calendar with strategic prioritization, ensuring time aligns with company growth objectives and the most critical business priorities
  • Coordinate complex domestic and international travel, optimizing itineraries for maximum efficiency and anticipating potential issues before they arise
  • Anticipate the CEO's needs for every meeting by preparing detailed agendas, briefing materials, and comprehensive summaries of key takeaways and action items
  • Serve as a liaison between the CEO and internal/external stakeholders, maintaining professional relationships
  • Handle confidential business matters including board materials, investor relations, and strategic partnerships with the highest level of discretion and professionalism
  • Anticipate needs and proactively solve problems before they arise
  • Manage special projects and cross-functional initiatives on behalf of the CEO
  • Monitor and respond to the CEO's inbox with discretion, flagging priorities and drafting responses that reflect the CEO's voice and decision-making style
  • Leverage AI tools to track KPIs, analyze performance metrics, and improve operational efficiency across the organization
  • Identify opportunities to use AI to automate repetitive tasks and streamline workflows, making the executive function more efficient and scalable
  • Draft and edit internal communications, including company-wide emails, memos, and announcements
  • Create content for the CEO's thought leadership presence on LinkedIn and other relevant platforms, helping to build the CEO's personal brand and industry visibility
  • Write and edit articles, blog posts, and speaking engagement materials that reflect the CEO's authentic voice and perspective on wellness, entrepreneurship, and leadership
  • Develop compelling narratives around company milestones, product launches, and strategic initiatives to tell Apothékary's story to both internal and external audiences
  • Manage the CEO's personal brand presence across digital channels and capture key insights from meetings to transform into shareable content
  • Collaborate with marketing team to align CEO messaging with brand voice and company initiatives
  • Research wellness industry trends and the competitive landscape to inform content strategy and ensure the CEO's voice remains relevant and impactful
  • 4+ years of experience as an Executive Assistant supporting C-level executives, preferably in wellness, CPG, or startup environments
  • Exceptional writing skills with the ability to adapt tone and style for different audiences and platforms
  • Demonstrated experience in content creation, whether through professional writing, social media management, or communications roles
  • Mastery of calendar management and ability to make strategic scheduling decisions
  • Excellent judgment and the ability to handle sensitive information with complete confidentiality
  • Proactive problem-solver who takes initiative and brings solutions, not just problems, to the leadership team
  • Outstanding organizational skills with meticulous attention to detail
  • Tech-savvy with proficiency in Google Workspace, Slack, project management tools, and social media platforms (TikTok, Meta, LinkedIn, Substack etc.)
  • Excited to work with AI-powered platforms and automation tools to improve workflows
  • Background or strong interest in wellness, herbal medicine, or natural health
  • Experience working in fast-paced startup or growth-stage environments
  • Can speak or has been to Japan
  • Familiarity with content management systems and basic design tools (Canva, Notion etc.)
  • Previous experience managing thought leadership content or executive communications
  • Familiar with e-commerce, DTC brands, or consumer wellness companies
  • Experience supporting CEOs through fundraising, board meetings, or scaling phases
  • Entrepreneurial mindset
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