EXECUTIVE ASSISTANT TO CEO

UHS • Palm Beach Gardens, FL

135d

About The Position

Alan B. Miller Medical Center opening in Spring 2026! A neighborhood hospital with medical center excellence! The new state-of-the-art hospital will join UHS’ growing regional network of healthcare operations which includes Wellington Regional Medical Center, the ER at Westlake (an extension of Wellington Regional Medical Center), Wellington Physicians Urgent Care and other healthcare services and access points. The Alan B. Miller Medical Center will feature 150 private patient rooms, a medical office building and a helistop. Upon completion of the initial phase of the project, the hospital campus will include 365,000 square feet of hospital and medical office space. The new Medical Center will offer comprehensive medical services including Emergency Care, Orthopedics and Surgical Services, Labor and Delivery, Neonatal Intensive Care, Oncology, Cardiovascular and Neurosurgical services. In addition, the campus will be home to medical office buildings that will provide outpatient services.

Requirements

• Minimum High School Diploma/Equivalent, Bachelor’s degree or Associate Degree Preferred.
• Minimum Professional Certification.
• Minimum 5-8 years related experience, 8-10 years Preferred.
• Must successfully pass any pre-employment assessment(s) required by the hospital.

Responsibilities

• Assumes responsibility and accountability for administrative duties.
• Utilizes extreme discretion and confidentiality in all aspects of duties.
• Acts as liaison between C-Suite, Board of Governors, Medical Staff, Corporate Personnel, Employees, Patients and Family Members, Vendors.
• Uses appropriate chain of command when resolving employee, patient, physician-related issues.
• Maintains and updates Hospital licenses and certifications.
• Acts as Contract Coordinator for all physician contracts, property leases and Facility Transfer Agreements.
• Responsible for physician payment distribution.
• Maintains calendars and travel schedules for CEO, CFO, CMO and Associate Administrator.
• Manages and submits Concur travel reimbursement for CEO and CFO.
• Coordinates leadership meetings and prepares agendas, sign-in sheets, meeting materials, records and transcribes meeting minutes.
• Coordinates Board of Governors, Senior Leader and Department Director meetings, presentations, meeting materials.
• Assigns and maintains Administrator On Call Schedule.
• Manages payroll for CEO, CFO & AA Direct Reports.
• Provides notary public services.
• Coordinates various hospital functions and events.
• Schedules conference rooms, sets up audio/visual equipment for presentations, facilitates Catering Requests.
• Drafts correspondence, analysis, flyers, forms.
• Screens incoming calls, redirects inquiries if needed.
• Maintains office supply inventory and replenishing supplies.
• Files and archives files.

Benefits

• Tuition Assistance
• Loan Forgiveness
• Tuition savings to continue your nursing education
• Career development opportunities across UHS and our 300+ locations!
• Diverse programming to expand your experience
• HealthStream online learning catalogue with plenty of free CEU courses
• Competitive Compensation & Generous Paid Time Off
• Excellent Medical, Dental, Vision and Prescription Drug Plans
• 401(K) with company match and discounted stock plan
• Pet Insurance
• SoFi Student Loan Refinancing Program

What This Job Offers

• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees