Executive Assistant to CEO Staff

Agilent Technologies • Santa Clara, CA

80d • $65 - $102

About The Position

Agilent Technologies is seeking a talented, highly organized, proactive, and discreet Executive Assistant to support our Chief Manufacturing & Supply Chain Officer (also known as OFS internally). This is a dynamic role that requires superior communication skills, strong judgment, and the ability to manage competing priorities in a fast-paced, confidential environment. The EA will act as a trusted partner, managing complex calendars, facilitating internal and external communication, supporting key strategic initiatives, and ensuring smooth day-to-day operations for both executives.

Requirements

• Bachelor’s degree preferred, or equivalent work experience.
• 10+ years supporting senior executives in a fast-paced environment; Extensive experience in providing C-level support and assistance at the highest corporate levels.
• Must have supported CEO staff/officers.
• Demonstrated relevant experience with Microsoft Office Suite and a general understanding of IT technology.
• Demonstrated ability to build strong relationships and collaborate seamlessly with fellow Executive Assistants.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong track record of performing duties with a high level of professionalism, flexibility, discretion, and judgment.
• Exceptional attention to detail, problem-solving skills, and the ability to anticipate needs.
• Seeks out, builds, and maintains trusting and collaborative relationships with others inside and outside of the organization.

Nice To Haves

• Experience working within or familiarity with the biotechnology or life sciences sector preferred but not required.

Responsibilities

• Complete a broad variety of administrative tasks: managing extremely active calendar of appointments, completing expense reports, composing and preparing correspondence that is often confidential; arranging detailed travel plans, itineraries, and agendas; and coordinating/organizing both domestic and international travel.
• Ensure a high standard of service and confidentiality to stakeholders, shareholders and corporate partners is maintained and enhanced.
• Serve as a strong gatekeeper, protecting their time and priorities.
• Skilled at appropriately triaging employee inquiries and escalating sensitive matters as needed.
• Provide a bridge for smooth communication by prioritizing conflicting needs, handling matters expeditiously, proactively, and following-through on projects to successful completion, often with deadline pressures.
• Effectively balance the demands of supporting two senior executives while maintaining clear priorities.
• Adapt and adjust to a rapidly changing environment where priorities are shifting daily.
• Attend staff and department meetings and assist in administrative management of the meetings; this includes arranging and establishing video conference connections, support in preparing agendas, and generation of meeting summaries as required.
• Ability to effectively represent the company with external partners in varied settings (collaborators, partners, conferences).
• Seek out, build, and maintain trusting and collaborative relationships and alliances with others inside and outside of the organization.
• Define what broadly needs to be accomplished or built in order to meet the implicit and explicit needs of internal and external stakeholders.
• Provide successful leadership and management of strategic projects and administrative matters.
• Demonstrate and inspire confidence and trust of others by maintaining the highest standards of personal integrity.
• Show consistency between words and actions and support internal culture and engagement initiatives by coordinating team meetings, offsites, and employee events.
• Adapt behavior in response to feedback and experience.
• Pursue opportunities to develop oneself.
• Perform other functions and duties as required.

Benefits

• Full-time equivalent pay range for this position is $65.82 - $102.84/hr plus eligibility for bonus, stock and benefits.
• Agilent Technologies, Inc. is an Equal Employment Opportunity and merit-based employer that values individuals of all backgrounds at all levels.
• Support candidates with disabilities.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees