Executive Assistant to CEO (Orlando)

Axtegrity Consulting • Orlando, FL

400d • $45,000 - $50,000

About The Position

The Executive Assistant to the CEO at AXtegrity Consulting is a vital role that provides high-level administrative support to the CEO in a fast-paced and dynamic environment. The position requires a proactive individual who can manage complex schedules, prioritize tasks, and maintain confidentiality while interacting with various stakeholders. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to thrive under pressure, ensuring the CEO's needs are met efficiently and effectively.

Requirements

• 5+ years of experience providing administrative support to high profile executives.
• Strong scheduling and coordination skills, comfortable with last-minute changes.
• Ability to thrive in a fast-paced environment with a positive attitude.
• Ability to respond to subtle cues and react with situational appropriateness.
• Incredibly proactive and able to take initiative and work efficiently with little direction.
• Flexibility in schedule to support executives as needed.
• Strong familiarity with Microsoft products (Outlook, SharePoint, Teams).
• Ability to act professionally and with discretion and confidentiality.
• Excellent interpersonal skills, tact, and professional demeanor when interacting with diverse audiences.
• Ability to prioritize, handle new tasks and shifting deadlines, and effective multi-tasking abilities.

Nice To Haves

• Event planning experience
• Marketing experience

Responsibilities

• Anticipate the needs of and proactively provide high-level executive administrative support to the CEO.
• Track CEO's tasks and projects to ensure appropriate prioritization with respect to deadlines and organizational changes.
• Access, review, prioritize, triage and respond to inbound communications including email and voicemail requests.
• Manage a complex ever-changing calendar and schedule, involving different locations, time zones, and priorities.
• Act as a gatekeeper to the CEO by using judgment on priorities while maintaining good relationships with external partners.
• Arrange, coordinate and troubleshoot complicated international and domestic travel arrangements and logistics.
• Create, track and distribute timely information and materials to appropriate external and internal parties.
• Prepare monthly expense reports for review and submit to accounting for approval.
• Prepare agendas, notices, minutes, and resolutions for meetings as required.
• Maintain hard and electronic files in a neat and orderly system.
• Manage highly sensitive and confidential relationships with high profile individuals.
• Serve as a brand ambassador and representative of the CEO in all communications with internal and external parties.

Benefits

• Health insurance
• Dental insurance
• Paid time off
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: Associate degree