Executive Assistant to CEO/COO

Carparts.com • Torrance, CA

76d • $135,000 - $150,000

About The Position

This is a high-impact, fast-paced role reporting directly to the CEO. You'll manage complex scheduling, travel, board support, and serve as the central point of coordination between the CEO, executive team, and external stakeholders. From Board of Directors meetings to investor calls, strategic planning sessions, industry events, and VIP customer engagements, you will ensure every detail runs seamlessly. This is not a back-office role: you will be embedded in the action, protecting the CEO's time, anticipating needs, and driving flawless execution across the business. This role is onsite in our Torrance, CA headquarters 5 days a week.

Requirements

• 7+ years of executive assistant experience supporting C-suite executives (CEO support preferred).
• Demonstrated ability to manage complex calendars, high-stakes meetings, and extensive travel.
• Experience coordinating with Boards of Directors and investor relations teams.
• Strong technical proficiency in Microsoft Office Suite, Teams, Zoom, and related tools.
• Bachelor's degree preferred or equivalent professional experience.

Responsibilities

• Manage complex, high-volume calendars for the CEO and COO, including time zone considerations and proactive conflict resolution.
• Block calendars as needed and anticipate shifting priorities.
• Filter, prioritize, and respond to incoming texts, emails, and calls on behalf of the CEO.
• Coordinate logistics for board meetings, strategic planning sessions, earnings releases, SEMA, merchandising meetings, and executive offsites.
• Oversee room setup, catering, breakout sessions, and all meeting details (temperature, valet, beverages/snacks, etc.).
• Assist with investor calls and ensure top investors are scheduled well in advance of earnings releases.
• Arrange and manage all aspects of domestic and international travel, triple-checking itineraries, accommodations, and ground logistics.
• Ensure seamless experiences for CEO and COO travel, including contingency planning.
• Serve as primary liaison between CEO and Board of Directors.
• Prepare and distribute board packages (electronic and hard copy).
• Communicate regularly with board members by text, email, and phone.
• Partner with General Counsel to review and finalize all board-related materials.
• Partner with executive team members to support CEO initiatives and ensure timely meeting attendance and follow-up.
• Coordinate with Finance, Merchandising, Wholesale, and other departments for VIP customer engagements and special projects.
• Provide reminders and follow-ups, especially with Finance/CFO, to ensure timely deliverables.
• Provide backup for facilities-related tasks, including mail, supplies, kitchen stocking, and building/vendor coordination.
• Maintain key reminders for executive birthdays, milestones, vacations, and personal obligations.
• Schedule personal appointments, family activities, and household tasks.
• Maintain discretion and confidentiality at all times.

Benefits

• Direct exposure to the CEO, executive team, and Board of Directors.
• Competitive compensation with full benefits.
• Opportunity to influence outcomes at the highest levels of the company.
• A dynamic, performance-driven environment where excellence is recognized and rewarded.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Industry: Motor Vehicle and Parts Dealers
• Education Level: Bachelor's degree
• Number of Employees: 1,001-5,000 employees