Executive Assistant to CEO & Board Liaison

Credit Union 1•Anchorage, AK

3d•$78,987 - $121,242•Onsite

About The Position

This role provides high-level administrative and governance support to the President/CEO and Board of Directors. The position manages the CEO’s schedule and priorities, coordinates board and committee meetings, prepares agendas and materials, records meeting minutes, and maintains official records. It also supports board governance by assisting with onboarding, continuing education, compliance with committee charters, and strategic planning activities. Acting as a key liaison between the CEO, Board, committees, executive team, and external partners, the role ensures effective communication, organization, and follow-through while handling confidential matters with professionalism and discretion. If you're someone who values discretion, enjoys problem-solving, and is committed to delivering exceptional support, we'd love to hear from you! This position is based out of our Abbott Headquarters (1941 Abbott Rd.) Pay Range: $78,987/yr. - $121,242/yr.

Requirements

Associate's degree in business administration or related field, equivalent work experience in lieu of degree may be considered.
At least 7-years experience in board governance or executive level administrative role.
Advanced knowledge of Microsoft Office software, including Word, Excel, Power Point and Outlook.
Expert-level written and verbal communication skills.
Strong decision-making capability and proactive problem-solving approach.
Exceptional organizational skills with ability to prioritize multiple tasks and maintain attention to detail.
Highly resourceful team player with ability to work independently
Strong interpersonal skills and ability to build relationships with stakeholders at all levels.
Proven ability to handle confidential information with discretion.
Forward-thinking mindset with ability to identify opportunities and propose solutions.
To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.

Responsibilities

Complete all tasks as assigned by designated Executive, prioritizing workload and deadlines.
Maintain effective communication with designated Executive, ensuring calendars are up to date with required engagements, travel and appointments noted with corresponding details.
Maintain flexibility in scheduling based on the needs of assigned Executive to ensure full administrative support is provided as necessary.
Provide administrative support of a highly complex and responsible nature to President/CEO.
Maintain the calendar for President/CEO, including scheduling meetings, appointments, speaking engagements, internal/external events, travel, etc. Exercise discretion in committing time and evaluating needs.
Facilitate strong relationships among Board Chair, President/CEO, Board of Directors, Committees, Associate Directors, and Executive Team.
Attend Board and Committee meetings; draft and maintain meeting minutes.
Coordinate and track continuing education credits for Board Members, Associate Directors, and Executive Team; support leadership development goals.
Assist with onboarding new Board Members and Associate Directors; prepare orientation materials and coordinates educational sessions.
Maintain relationships with third-party education providers; promote courses and events.
Support governance assessments, board surveys, and succession planning.
Prepare and distribute agendas and meeting materials; manage calendars and logistics for on-site and remote meetings, strategic planning sessions, and annual membership meetings.
Track and report progress on annual and periodic governance tasks.
Compile Committee reports; ensure compliance with Committee charters.
Manage electronic record storage and board portal content.
Coordinate educational events, conference registrations, travel, lodging, and meals for Board Members.
Act as Recording Secretary for closed sessions; maintain confidential records per retention schedules.
Serve as liaison to Committees; provide resources, support strategic goals, and align efforts with Board objectives.
Build and maintain relationships with external advisors; manage special projects for Board Chair and President/CEO.
Prioritize competing needs; handle matters proactively and ensure timely completion of projects.
Maintain discretion and confidentiality in all Board and Executive interactions.
Perform all duties in a manner that is fully compliant with applicable industry regulations as well as CU1 policy and procedures.
Develop an understanding of Credit Union history, philosophy, organization, policies, and operational procedures.
On a self-direct basis, continues to improve individual level of competency through training and certification on established educational programs.
Perform other duties as required.
Assist with notary administration as needed.
Complete monthly corporate card and reimbursement reports for President/CEO, Board Chair, and others as needed.
Serve as receptionist to the executive floor on a rotating schedule with other Executive staff and perform administrative duties for executive management as needed.
Greet and direct callers and members using sound judgment.
Assist with formal communications between the credit union, regulators and specific vendors as directed and maintain record of all correspondence.
Meet current standards as established for the department or branch in the completion of all assigned duties.
Perform other duties as required.
Responsible for abiding and complying with the policy for compliance with the Bank Secrecy Act and anti-money laundering laws and regulations (BSA/AML) and the policy for compliance with office of foreign assets control laws and regulations (OFAC).