Executive Assistant - Temp to Perm

Dassault Systèmes • New York, NY

289d • $40 - $55 • Hybrid

About The Position

Medidata, a Dassault Systèmes company, is leading the digital transformation of life sciences, creating hope for millions of people. Medidata helps generate the evidence and insights to help pharmaceutical, biotech, medical device and diagnostics companies, and academic researchers accelerate value, minimize risk, and optimize outcomes. More than one million registered users across 2,000+ customers and partners access the world's most trusted platform for clinical development, commercial, and real-world data. Known for its groundbreaking technological innovations, Medidata has supported more than 33,000 clinical trials and 10 million study participants. Medidata is headquartered in New York City and has offices around the world to meet the needs of its customers. As a Medidata Executive Assistant (EA), you'll be the right-hand support for up to four Executives. Your responsibilities include handling confidential correspondence, preparing research, and managing communications on behalf of the Executive. You'll also coordinate complex meetings and special projects, understanding the Executives' work style to manage their schedules effectively. We expect our EAs to tackle tasks with minimal disruption, solve problems proactively, and thrive in a fast-paced environment. This role requires being in our NYC office up to three days a week with flexible hours to accommodate executive schedules.

Requirements

• Minimum of 10 years' experience as an Executive Assistant to a C-level Executive.
• Excellent verbal and written communication skills.
• Discretion, sound judgment, and confidentiality.
• Strong organizational and time management abilities.
• Proficiency in Google Apps, Concur, and Microsoft Office Suite.
• Dependability, punctuality, and responsiveness to feedback.
• Independent, proactive, and initiative-taking.
• Professional decision-making based on role knowledge.
• Accuracy and thoroughness in work, ensuring quality.
• Effective multitasking capabilities.
• Strong interpersonal skills and teamwork when needed; high degree of tact.

Responsibilities

• Manage complex calendars and coordinate with internal and external partners.
• Arrange domestic and international travel.
• Track and prioritize critical projects and business activities.
• Plan and execute on-site and off-site meetings, dinners, and events.
• Organize meetings and calls with business partners.
• Process expense reports in compliance with company policies.
• Assist with office tasks like catering, room booking, and general queries.
• Maintain updated distribution lists.
• Handle multiple priorities in an evolving environment.
• Perform additional tasks as assigned.

Benefits

• Base hourly pay range for this position is $40-$55 per hour.

What This Job Offers

• Career Level: Executive
• Industry: Professional, Scientific, and Technical Services