Executive Assistant, Technology, Data & Intelligence (TDI)
About The Position
Okta is The World’s Identity Company. We free everyone to safely use any technology, anywhere, on any device or app. Our flexible and neutral products, Okta Platform and Auth0 Platform, provide secure access, authentication, and automation, placing identity at the core of business security and growth. At Okta, we celebrate a variety of perspectives and experiences. We are not looking for someone who checks every single box - we’re looking for lifelong learners and people who can make us better with their unique experiences. Join our team! We’re building a world where Identity belongs to you. Accelerate your career by joining the Technology, Data & Intelligence (TDI) team as an Executive Assistant. In this role, you will provide critical support to multiple Vice Presidents in our department, acting as a strategic partner to leadership. We are looking for an individual who excels at solving scheduling puzzles and driving work forward, and who exercises sound judgment and confidentiality, even when navigating ambiguity. Specifically, this will involve mastering complex logistics – proactively and efficiently managing calendars, coordinating global travel, coordinating with other administrative staff, and flawlessly executing events – on behalf of our leadership team.
Requirements
- Experience: 4+ years of experience as an Executive Assistant, with a strong track record of supporting multiple VP-level leaders in a fast-moving technology environment.
- Logistical Mastery: Proven expertise in managing complex, ever-changing schedules and global travel logistics using independent judgment.
- Tech & AI Savvy: Expert proficiency in Google Workspace (Calendar, Docs, Sheets, Slides), Slack, and Zoom.
- Communication: Excellent verbal and written communication skills, with the ability to build productive working relationships across all levels of the organization.
- Judgment & Discretion: You have a "vault-like" approach to confidentiality and can make sound decisions even when you don't have all the answers.
Nice To Haves
- Bonus points for experience using AI tools to accelerate workflows and improve efficiency.
Responsibilities
- Strategic Calendar Management: You won’t just schedule meetings; you will maximize executive productivity by exercising independent judgment to prioritize conflicting demands, resolving scheduling puzzles across global time zones.
- Global Logistics & Travel: Coordinate complex domestic and international travel itineraries, ensuring seamless transitions and accurate expense reporting.
- Project & Event Coordination: Drive team culture by leading the planning and execution of team offsites, socials, and special projects. You will foster community and maintain a pulse on team morale.
- Gatekeeper & Gateway: Serve as a trusted liaison between your VPs and internal/external stakeholders. You will field incoming requests with diplomacy and handle highly confidential information with absolute discretion.
- Operational Agility: Adapt to changing priorities in a fast-paced environment, providing backup support to fellow EAs to ensure the TDI administrative team runs flawlessly.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
