Executive Assistant, SVP Legal
About The Position
The Executive Assistant provides high-level administrative and operational support within the Legal Department and reports directly to the Senior Vice President (SVP) of Legal. This position will be working in office Monday-Friday from our Sandy, Utah headquarters. This role is critical to enabling the effectiveness of Legal leadership by managing complex schedules, coordinating communications, supporting strategic initiatives, and ensuring smooth day-to-day operations across the department. The ideal candidate is highly organized, discreet, proactive, and comfortable operating in a fast-paced, executive environment. The position is a non-exempt full-time position open to both internal and external applicants.
Requirements
- Bachelor's degree or equivalent combination of education and relevant experience (5+ years)
- Strong proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, OneNote)
- Excellent written and verbal communication skills with a professional executive presence
- Demonstrated ability to manage competing priorities with accuracy and attention to detail
- High degree of discretion and integrity in handling confidential and sensitive information
- Strong organizational, time management, and problem-solving skills
- Ability to take initiative and work independently and with other Executive Assistants in the company
- Maintain strict confidentiality of executive, personnel, financial, and strategic information
- Ensure accuracy, timeliness, and professionalism in all deliverables and communications
- Anticipate executive needs and proactively address issues before they escalate
- Demonstrate reliability and accountability in meeting deadlines and managing commitments
- Build strong working relationships across Legal and the broader organization
- Adapt quickly to changing priorities and organizational needs
- Model professionalism, sound judgment, and a service-oriented mindset at all times
Responsibilities
- Manage the SVP's calendar
- Coordinate and prepare materials for meetings, leadership forums, and board or committee engagements
- Serve as a liaison between the SVP, department leadership, business partners, and external contacts
- Draft, review, and format executive-level communications, presentations, and reports
- Create, compile, and disseminate periodic reports, committee reports, presentations, and other information
- Track key action items, follow up on commitments, and support execution of strategic initiatives
- Assist with department planning activities, including budgeting, workforce planning, and vendor coordination
- Support Legal leadership meetings by preparing agendas, capturing notes, and distributing follow-ups
- Make travel arrangements for department leadership
- Maintain corporate records
Benefits
- Medical, Dental, and Vision insurance
- Company paid life insurance
- 401K with a generous 6% employer match
- Employee Assistance Program
- Time off to volunteer
- All employees earn 4 weeks of vacation their first year
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
251-500 employees
