Executive Assistant, SVP (Dallas, TX, US)

American Airlines • Dallas, TX

77d

About The Position

This job is a member of the AAdvantage team and is responsible for providing key administrative, clerical, and organizational support to the SVP, AAdvantage and the VP, Co-Brand and Partners. As noted above, this list is intended to reflect the current job but there may be additional essential functions (and certainly non-essential job functions) that are not referenced. Management will modify the job or require other tasks be performed whenever it is deemed appropriate to do so, observing, of course, any legal obligations including any collective bargaining obligations.

Requirements

• Bachelor's degree in relevant field or equivalent experience/training
• 7+ years of experience in a prior executive assistant role supporting a C-Suite officer
• Knowledge of Microsoft Office Suite to include Word, Excel, Outlook, etc.
• Ability to possess the highest regard for confidentiality and professionalism
• Knowledge of policies, procedures, and corporate structure
• Ability to be self-motivated with strong organizational skills, ability to prioritize work and meet deadlines
• Ability to demonstrate excellent analytical and problem-solving skills
• Ability to perform in a fast-paced environment, handle multiple tasks simultaneously, work extended hours and/or weekends as needed
• Ability to partner and collaborate with other Executive Assistants and team members in a proactive and positive manner
• You are known for your emotional/social intelligence, your extremely high level of professionalism, and your positive 'can-do' attitude
• You possess expert-level writing, editing, grammatical, and research skills
• Demonstrate leadership and diplomacy to maintain credibility, trust and support with senior management
• Must fulfill FAA criminal background checks to qualify for unescorted access privileges to airport security identification display areas (SIDA), if applicable
• Ability to secure appropriate airport authority and/or US Customs security badges, if applicable

Responsibilities

• Protects the integrity of confidential information for all matters
• Frequent need to shift priorities and quickly adapt to competing demands, while demonstrating the highest level of professionalism and efficiency in a fast-paced environment
• Manage an active calendar of appointments while ensuring our Executive's schedule is followed and respected
• Arrange complex domestic and international travel plans, itineraries, and agendas; collect documents for travel-related meetings; coordinate on/off-site meetings
• Interacts with all levels of management, corporate clients, and business community leaders
• Responds to customer requests and complaints within limits of authority and directs inquiries outside of authority to the appropriate staff member
• Compose Correspondence, prepare presentations, reports and other ad hoc materials
• Receives incoming telephone calls and inquiries; handles or routes calls appropriately
• Manage time and attendance, expense reports, invoices and ordering of supplies

Benefits

• Travel Perks: You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network.
• Health Benefits: Access to health, dental, prescription and vision benefits from day one.
• Wellness Programs: Programs providing tools, resources and support for personal wellness.
• 401(k) Program: Available upon hire with employer contributions after one year.
• Additional Benefits: Employee Assistance Program, pet insurance, and discounts on hotels, cars, cruises and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Air Transportation
• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees