Executive Assistant & Strategic Projects to COO

Boys & Girls Clubs Of America • Atlanta, GA

243d

About The Position

At BGCA, our Field Operations team drives large-scale impact and mission alignment across the organization. We are seeking a dynamic, highly organized Executive Assistant & Strategic Projects to serve as a key partner to the Executive Vice President & Chief Operations Officer (EVP, COO) and senior leadership team. This isn't your traditional EA role. It blends high-level executive support with strategic project management, operational execution, and cross-functional collaboration. You'll be at the center of a fast-paced, mission-critical environment, coordinating priorities, managing special initiatives, and ensuring the COO's office runs smoothly and with maximum impact. This role is ideal for someone who thrives in both strategic and tactical spaces, capable of handling calendar management one moment and leading high-stakes projects or Board material preparation the next. This position is onsite, office-based in Atlanta, GA, following a hybrid model with 3 days remote and 2 days in the office (Tuesday & Wednesday).

Requirements

• Proven experience as an Executive Assistant or in a similar role, with a strong background in project management.
• Exceptional organizational skills and attention to detail.
• Ability to manage multiple priorities and work in a fast-paced environment.
• Strong communication skills, both written and verbal, with the ability to interact with C-suite executives and Board members.
• Proficiency in Microsoft Office Suite and other relevant software.

Nice To Haves

• Experience in a non-profit or mission-driven organization.
• Familiarity with Board governance and executive-level reporting.
• Knowledge of operational processes and project management methodologies.

Responsibilities

• Serve as the primary support for the EVP, COO, managing their calendar, scheduling, and travel logistics to maximize efficiency and impact.
• Anticipate needs and proactively manage competing priorities, ensuring the EVP, COO's time is spent on the highest-value activities.
• Optimize meeting cadences across senior leadership, tracking action items and ensuring timely follow-up on critical initiatives.
• Provide high-level administrative support in preparing documents, presentations, and reports for leadership meetings, internal reviews, and Board engagements.
• Act as a trusted advisor and liaison between the EVP, COO and Field Operations leadership, ensuring seamless communication and alignment.
• Lead or support high-level special projects, driving initiatives that enhance operational efficiency and effectiveness across Field Operations.
• Partner cross-functionally with HR, Finance, Communications, and other teams to streamline workflows, resolve challenges, and improve collaboration.
• Analyze priorities and execute process improvements that optimize performance and operational impact.
• Oversee the development, review, and distribution of Board and executive materials, ensuring accuracy, clarity, and strategic alignment.
• Serve as a key point of contact for Board committees and high-level stakeholders, managing scheduling, materials, and follow-ups.
• Coordinate meeting logistics, agenda planning, and stakeholder engagement for Board-related interactions within Field Operations.
• Drive alignment and execution of key initiatives across Field Operations, supporting leaders with the tools, insights, and coordination they need to succeed.
• Support team engagement and culture initiatives, ensuring strong communication, collaboration, and team cohesion.
• Assist with internal communication strategies, helping to streamline updates, reporting, and organizational messaging.

Benefits

• Hybrid work model with flexibility in remote work.
• Opportunity to work directly with top executives.
• Engagement in high-impact projects that drive organizational success.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Social Assistance