Executive Assistant, Special Projects

The Chicago Lighthouse-posted about 1 year ago
Full-time • Mid Level
Chicago, IL
501-1,000 employees
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The Executive Assistant for Special Projects plays a crucial role in supporting the President & CEO of The Chicago Lighthouse. This position involves a blend of project management, administrative support, and communication tasks aimed at facilitating the CEO's initiatives and interactions with various stakeholders.

  • Manage special projects for the CEO
  • Support and coordinate projects with other departments of the Agency
  • Prepare policy briefings, talking points, presentations, and proposals for internal and external meetings
  • Schedule, prepare materials and notes, and ensure follow-up for various leadership and staff meetings
  • Support the President & CEO in advancing government relations, facilitating interactions with city officials, and driving advocacy and partnership initiatives
  • Work with the Executive Assistant to the President & CEO to ensure the President & CEO is prepared for meetings and events
  • Support the President & CEO's management of leadership team meetings
  • Draft and edit various documents including internal/external correspondence and legislative testimony
  • Research and prepare briefing materials for key meetings and presentations
  • Participate in meetings, taskforces and workgroups both internally and externally
  • Manage the Administrative Assistant team and the staff assigned to the Agency's Front Desk
  • Other responsibilities, as required.
  • BA/BS degree required
  • PMP certification preferred
  • Excellent interpersonal, written, and oral communication skills
  • Excellent research, analytical, planning, and organizational skills
  • Ability to work independently, exercise professional judgment, and have discretion
  • Team-oriented and flexible
  • Proficient in Microsoft Word, Excel, and PowerPoint
  • Previous supervisory experience preferred
  • Support the mission, vision and values of The Chicago Lighthouse
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