Executive Assistant, Special Projects

The Chicago Lighthouse • Chicago, IL

457d

About The Position

The Executive Assistant for Special Projects plays a crucial role in supporting the President & CEO of The Chicago Lighthouse. This position involves a blend of project management, administrative support, and communication tasks aimed at facilitating the CEO's initiatives and interactions with various stakeholders.

Requirements

• BA/BS degree required
• PMP certification preferred
• Excellent interpersonal, written, and oral communication skills
• Excellent research, analytical, planning, and organizational skills
• Ability to work independently, exercise professional judgment, and have discretion
• Team-oriented and flexible
• Proficient in Microsoft Word, Excel, and PowerPoint
• Previous supervisory experience preferred
• Support the mission, vision and values of The Chicago Lighthouse

Responsibilities

• Manage special projects for the CEO
• Support and coordinate projects with other departments of the Agency
• Prepare policy briefings, talking points, presentations, and proposals for internal and external meetings
• Schedule, prepare materials and notes, and ensure follow-up for various leadership and staff meetings
• Support the President & CEO in advancing government relations, facilitating interactions with city officials, and driving advocacy and partnership initiatives
• Work with the Executive Assistant to the President & CEO to ensure the President & CEO is prepared for meetings and events
• Support the President & CEO's management of leadership team meetings
• Draft and edit various documents including internal/external correspondence and legislative testimony
• Research and prepare briefing materials for key meetings and presentations
• Participate in meetings, taskforces and workgroups both internally and externally
• Manage the Administrative Assistant team and the staff assigned to the Agency's Front Desk
• Other responsibilities, as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree
• Number of Employees: 501-1,000 employees