Executive Assistant- SII

United Way Of Central Indiana • Indianapolis, IN

398d

About The Position

The Executive Assistant for the Strategic Intelligence and Information Division (SII) at United Way of Central Indiana provides high-level administrative support to the Chief Strategic Intelligence and Information Officer (CSIO) and the Vice President of Strategic Intelligence and Information. This role is crucial in managing executive communications, organizing meetings, and overseeing special projects, all while maintaining a high level of professionalism and confidentiality. The position requires adaptability and the ability to prioritize multiple tasks in a fast-paced environment, contributing to the organization's mission to combat generational poverty.

Requirements

• High School education required; Bachelor's degree preferred.
• 3-5 years of related experience supporting executives.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).
• Excellent written and verbal communication skills.
• Strong attention to detail and organizational skills.
• Ability to resolve conflicts constructively.

Nice To Haves

• Experience in a non-profit organization.
• Familiarity with project management tools.

Responsibilities

• Provide executive support to the CSIO and Vice President, managing emails, calendars, and meetings.
• Handle sensitive matters with confidentiality and discretion.
• Prepare presentations, reports, and other documents in support of organizational objectives.
• Organize and maintain folders and documents for the team using Microsoft Teams.
• Oversee subscription renewals, invoices, and contracts for the Strategic Intelligence team.
• Create and manage invoice tracking spreadsheets and reports.
• Coordinate communications with other Executive Assistants for scheduling.
• Act as a liaison between the CSIO and team members, ensuring smooth communication.
• Anticipate needs in advance of meetings and conferences.

Benefits

• 401k
• Dental Insurance
• Life Insurance
• Medical Insurance
• Vision Insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Museums, Historical Sites, and Similar Institutions
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees