Executive Assistant Senior

Arizona Department of Education-posted 2 months ago
$60,136 - $78,176/Yr
Full-time • Senior
Scottsdale, AZ
251-500 employees
Machinery Manufacturing
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The Executive Assistant Senior plays a key role in supporting the Vice Chancellor for Workforce and Economic Development and a dynamic division that leads major initiatives, including Workforce Development, the Maricopa Corporate College, and the Arizona Small Business Development Center. In this role, the Executive Assistant Senior is responsible for a wide range of administrative and project responsibilities that are essential to the department's success. This opportunity will use strong Excel and PowerPoint skills to create reports, presentations, and tools that help drive impactful results. As a trusted partner to the Vice Chancellor, the Executive Assistant Senior is a liaison to business, community, government, and educational leaders to build connections across the District, colleges, and external organizations to advance Maricopa's mission of workforce and economic development.

  • Oversees and provides advanced administrative and operational support for complex projects, workforce development efforts, and other assignments to advance the Vice Chancellor's priorities.
  • Supports internal and external committees, task forces, and advisory groups by conducting research, compiling data, preparing statistical and narrative reports, and ensuring deadlines are consistently met.
  • Maintains a thorough understanding of district initiatives to support informed coordination and communication.
  • Assists the Vice Chancellor in the development and implementation of workforce and economic development plans, strategic initiatives, and programs using project management principles.
  • Prepares agendas, reports, and supporting materials for meetings; records and distributes minutes; and ensures timely follow-up on action items.
  • Coordinates communications and activities with district departments, colleges, educational institutions, community organizations, and the public.
  • Manages confidential and sensitive files, including matters involving the Governing Board, district and college operations, and controversial issues.
  • Serves as a liaison between the Vice Chancellor's office and individual colleges, business, professional, community, and government groups, as well as internal stakeholders.
  • Responds to and resolves complex inquiries and complaints, exercising sound judgment and decision-making within established laws, regulations, and policies.
  • Manages the Vice Chancellor's calendar, scheduling meetings, appointments, and travel arrangements.
  • Screens and directs calls and visitors, ensuring appropriate follow-up and prioritization.
  • Prepares, edits, and reviews correspondence, reports, presentations, and speeches, often involving confidential or sensitive information.
  • Monitors financial and operational objectives by preparing and tracking action plans, budgets, and deliverables.
  • Assists with resource management, process improvement, and system enhancements to support operational efficiency and strategic outcomes.
  • Bachelor's Degree from a regionally accredited institution in business administration.
  • Five (5) years varied and increasingly responsible office secretarial or administrative office support experience including public contact.
  • A minimum of two (2) years of experience supporting a senior executive level manager.
  • Three (3) years or more of experience providing high-level executive administrative support in a higher education or public sector environment.
  • Three (3) years or more of experience working independently and collaboratively in a fast-paced, results-oriented environment.
  • Three (3) years or more of experience exercising sound judgment, discretion, and confidentiality in managing sensitive or controversial information.
  • Three (3) years or more of strong organizational and analytical skills to conduct research, compile data, and prepare comprehensive reports, presentations, and correspondence.
  • Demonstrated knowledge of project management principles and practices.
  • Proven interpersonal and communication skills, both written and verbal.
  • Proficiency in office productivity and collaboration tools (e.g., Microsoft Office Suite, Google Workspace).
  • Master's degree preferred.
  • Affordable and Comprehensive Benefits Package: Nationwide Medical, Dental, and Vision Coverage.
  • Paid Time Off: Vacation, Sick Leave, and Personal Time.
  • 20 Paid Observed Holidays.
  • Company-paid Life Insurance, AD&D, and Short-Term Disability plans.
  • Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b).
  • Tuition Reimbursement for employees and dependents.
  • Annual Professional Development Funding.
  • Flexible Work Schedules.
  • District-Wide Wellness Program with Workshops and Webinars.
  • Employee Assistance Program (EAP).
  • Qualifying Employer for potential loan forgiveness for federal Direct Loans.
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