Executive Assistant-Senior

Intermountain Health•Riverton, NJ

1d•$29 - $44•Onsite

About The Position

The Executive Assistant - Senior proactively anticipates needs to support a variety of administrative functions for the the hospital President of Riverton with significant system influence in a time sensitive, accurate, and confidential nature using discretion and diplomacy. This position is Monday-Friday This position is on site at Riverton Hospital, Riverton, UT Board experience is a plus for this role Essential Functions Primary responsibilities include partnering with the leader on task management and coordinating high-stakes, strategic initiatives, and serving as a liaison with other internal and external stakeholders. Work is broad in scope and may involve system-level coordination with multiple markets, facilities, sites, service lines/departments, and boards. Caregiver understands the business strategy and works as a competent auxiliary member of the leadership team actively supporting team goals and priorities and developing procedures and processes to ensure successful execution of team strategy. This caregiver will create and modify documents and presentations, track and influence performance metrics, and serves as a thought partner to their assigned leader(s). The Executive Assistant - Senior provides advanced meeting support including event coordination, remote meeting management, facilitation and creation of meeting materials, and management of multimedia needs. Additionally, this caregiver proactively manages executive calendar and email, correspondence, travel/expense management, response to inquiries and requests and support of system needs and priorities. The Executive Assistant - Senior may supervise other administrative caregivers.

Requirements

Demonstrated experience supporting an executive director, multiple managers or functional area in an office setting, or system leader
Demonstrated ability to work efficiently and effectively in an independent manner
Demonstrated ability to exercise sound judgement and professional behavior while acting decisively
Demonstrated organizational and problem-solving skills with high attention to detail
Demonstrated experience managing calendars, correspondence, travel/expenses, remote and in-person meetings
Demonstrated interpersonal skills with internal and external senior-level leaders
Demonstrated proficient verbal and written communication skills including discernment, spelling, punctuation, and grammar
Demonstrated proficient time management, ability to prioritize and flex work to align with business operational priorities
Demonstrated ability to manage conflicting priorities without loss of composure

Nice To Haves

Bachelor’s degree. Education must be obtained through an accredited institution. Degree will be verified.
Experience working in a matrixed healthcare setting
Leadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others)

Responsibilities

partnering with the leader on task management
coordinating high-stakes, strategic initiatives
serving as a liaison with other internal and external stakeholders
Work is broad in scope and may involve system-level coordination with multiple markets, facilities, sites, service lines/departments, and boards
Caregiver understands the business strategy and works as a competent auxiliary member of the leadership team actively supporting team goals and priorities and developing procedures and processes to ensure successful execution of team strategy
create and modify documents and presentations
track and influence performance metrics
serves as a thought partner to their assigned leader(s)
provides advanced meeting support including event coordination, remote meeting management, facilitation and creation of meeting materials, and management of multimedia needs
proactively manages executive calendar and email, correspondence, travel/expense management, response to inquiries and requests and support of system needs and priorities
may supervise other administrative caregivers