Executive Assistant, Senior - MGH

Mass General Brigham • Boston, MA

5d • $28 - $41 • Onsite

About The Position

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Sr. Administrative Assistant Monday-Friday, 40 hours. On-site. Wonderful opportunity to provide administrative support to the Center for Nursing Excellence Team which includes professional practice, quality & safety, research and innovation initiatives! The ideal candidate will have experience working in a fast-paced, constantly evolving environment. A minimum of 5-7 years of administrative assistant experience, strong communication skills and experience with Microsoft applications such as Outlook, Excel, PowerPoint, Word and familiar with or ability to learn AI tools. In this role you will handle scheduling, arrange appointments, travel, meetings including coordinating documents, refreshments and resources, and conference calls. Prepares correspondence, meeting minutes or executive summaries. Maintains files and office supplies, budget records, reconciles and verifies expenses, and completes reimbursements. Work requires some analysis and use of initiative and independent judgment. Remain knowledgeable of corporate policy. Often called upon to interpret and communicate executive intent to other employees. Why Choose Mass General Brigham? The State’s First Magnet Hospital Opportunities for growth and development Full range of benefits included: Medical, Dental, and Vision insurance 1. Tuition Reimbursement Generous paid time off 1. Subsidized MBTA pass (50% discount) Free parking for nights and weekends 1. Resources for childcare and emergency backup care Hospital paid retirement plan and tax-sheltered annuity plan 1. Employee “Perks” - discounts on tickets and passes for everything from ski resorts to museums to sporting events At Mass General Brigham, each of our actions is directed by insight, powered by proficiency, and motivated by compassion. Patients are our top priority, and the way we offer care reflects that priority every day. We aim to establish a healing environment that is safe, free of obstacles, and grounded in a spirit of exploration. If you are a hard-working self-starter Mass General Brigham is the place for you. We offer a variety of career paths that support your professional and personal development. Join us in making a difference in the lives of our patients every day! Job Summary Specializes in providing administrative and secretarial support to senior executives or chiefs (e.g., Top Leader of divisions, Services, or administrative units). Responsibilities may include coordination and scheduling, correspondence and presentation preparation, and travel arrangements. Requires highly proficient/advanced administrative skills.

Requirements

• Associate's Degree Related Field of Study required or Bachelor's Degree Related Field of Study preferred
• experience as an Administrative Assistant to Executive or Chair/Chief or Senior Leader 5-7 years required
• Strong technology and MS Office skills – Advanced Outlook, Word, Excel, PowerPoint.
• Ability to proofread and edit written documents.
• Ability to manage more complex phone calls, and give more detailed information, solving more complex issues as appropriate.
• Highly proficient in all communication skills (phone, verbal and written).
• Ability to handle sensitive information and situations with poise and professionalism.
• Strong organizational, coordination and judgment skills.
• Ability to prioritize effectively.
• Ability to problem solve and troubleshoot.
• Ability to analyze a situation and determine best course of action within established guidelines.
• Basic math knowledge with some knowledge of bookkeeping.
• Advanced understanding and use of medical terminology and comprehension of billing and fiscal information.
• Ability to demonstrate good leadership skills in a team environment, including ability to provide guidance, orient, train and assist other administrative staff.

Responsibilities

• Perform secretarial and administrative duties for a senior leader or board member.
• Manage schedule, arrange appointments, travel, meetings including coordinating documents, refreshments and resources, and conference calls.
• Prepares correspondence, meeting minutes or executive summaries.
• Maintains files and office supplies, budget records, reconciles and verifies expenses, and completes reimbursements.
• Work requires some analysis and use of initiative and independent judgment.
• Remain knowledgeable of corporate policy.
• Often called upon to interpret and communicate executive or board's intent to other employees.
• Perform payroll functions for executive team.
• Assists other administrative/executive assistants and may assist with orientation and training of staff.
• May make contacts of a sensitive, complex, and confidential nature.
• Completes most complex tasks under minimal supervision.

Benefits

• Medical, Dental, and Vision insurance
• Tuition Reimbursement
• Generous paid time off
• Subsidized MBTA pass (50% discount)
• Free parking for nights and weekends
• Resources for childcare and emergency backup care
• Hospital paid retirement plan and tax-sheltered annuity plan
• Employee “Perks” - discounts on tickets and passes for everything from ski resorts to museums to sporting events

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree