Executive Assistant Senior

Advocate Aurora Health • Oak Brook, IL

237d • $34 - $52

About The Position

The Executive Assistant Senior position at Advocate Health involves providing comprehensive administrative support to senior executives. This role requires a broad knowledge of the system's policies and practices, as well as the ability to communicate effectively with high-level customers and leadership. The position is primarily on-site in Oak Brook, with potential travel across the Advocate Health Care footprint as needed. Responsibilities include managing executive calendars, coordinating meetings, performing complex word processing, and maintaining filing systems, among other tasks.

Requirements

• High School Graduate.
• Typically requires 5 years of experience in an executive assistant position.
• Ability to effectively manage time and priorities.
• Demonstrated ability to maintain a high degree of confidentiality.
• Ability to prioritize office workflow and make effective administrative decisions.
• Ability to take initiative to develop correspondence and independently problem solve.
• Demonstrated ability to communicate effectively with a variety of individuals.
• Proficient in Microsoft Office (Excel, PowerPoint, Word) or similar products.
• Demonstrated ability to create and compile documents, reports, graphs/charts, and presentations.
• Ability to manage data systematically.
• Demonstrates organizational ability and attention to detail.

Responsibilities

• Schedules, maintains, and prioritizes executive calendars for appointments, meetings, and travel.
• Plans and organizes administrative aspects such as agenda preparation, site selection, food/beverage selections, audio-visual arrangements, and document development.
• Answers, screens, and initiates telephone calls and greets visitors, providing procedural information and answering inquiries.
• Performs complex word processing, creating and drafting correspondence, memos, and documents.
• Creates reports and displays data to support needs, generating existing reports and distributing them as needed.
• Establishes and maintains filing systems for records, files, and documentation.
• Opens, reads, and prioritizes mail and department documents, initiating return correspondence as appropriate.
• Performs independent research and compiles, analyzes, and summarizes information from various sources.
• Operates and maintains office equipment and may order office supplies.
• Acts as a resource to other administrative support and provides training on processes and procedures.

Benefits

• Paid Time Off programs.
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability.
• Flexible Spending Accounts for eligible health care and dependent care expenses.
• Family benefits such as adoption assistance and paid parental leave.
• Defined contribution retirement plans with employer match.
• Educational Assistance Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Industry: Hospitals
• Education Level: High school or GED