Executive Assistant (Senior Coordinator, Admin)

RTX

71d • $50,000 - $100,000

About The Position

At Raytheon, the foundation of everything we do is rooted in our values and a higher calling – to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today’s mission and stay ahead of tomorrow’s threat. Our team solves tough, meaningful problems that create a safer, more secure world. The Advanced Technology Strategic Business Unit (SBU) is seeking an Executive Assistant (Senior Coordinator, Admin) to provide high-level administrative support to multiple strategic programs within Advanced Effectors and Space SSBU. As an Executive Assistant, you will have a key role with a variety of responsibilities that fall within three main categories: Provide direct support to the Program Manager, provide as-needed support for over 400 program employees within the Programs and interface with staff across other Programs/Directorates within the Advanced Technology SBU. The Executive Assistant must exhibit the utmost level of professionalism and use strong interpersonal skills to build relationships with the Directorate leadership team. You will maintain a high degree of confidentiality and will need to exhibit discretion when handling sensitive information. This role is onsite in Tucson, AZ.

Requirements

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience.
• Administrative or office support experience in roles involving general administrative or office support tasks.
• Experience with meeting coordination and logistics.
• Active and transferable Secret U.S. government issued security clearance is required prior to start date with the ability to obtain program access after start.

Nice To Haves

• Microsoft Office experience.
• Time-management and prioritization skills.
• Experience with calendar management, meeting scheduling and coordination, event planning and generation of travel and expense reports.
• Ability to respond quickly and effectively to non-routine requests and situations.
• Ability to maintain confidentiality of information and data.
• Evidence of being a team player who can concentrate on multiple tasks at once.
• Experience in working independently as well as working in a team environment.
• Evidence of being a self-starter with the ability to take appropriate initiative and independent judgement for assisting leaders, customers, employees, and others.
• Comfortable working in a fast-paced environment.
• Comfortable using technology such as Zoom and SharePoint, and open to learning new tools and technology.
• Experience working with Raytheon tools, such as CAFM, ServiceNow, Concur, SAP/APEX, RTime, etc.
• Familiarity with Raytheon policies, procedures, forms, and processes.

Responsibilities

• Manage calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
• Work with other administrative personnel to coordinate meetings between various members of leadership who could be in multiple locations and/or time zones.
• Coordinate travel arrangements and complete expense reports and other associated tasking in a timely manner.
• Arrange for conference rooms, catering, audio/video and other essential services for meetings and conferences.
• Compile and/or assist in preparation of various documents including meeting minutes, presentations, reports, correspondence, and other materials.
• Submit visit requests via approved Raytheon tools.
• Process employee changes utilizing approved Raytheon tools.
• Attend meetings and other functions as requested.
• Plan and coordinate on-boarding and off-boarding activities for employees.
• Work with the admin team on various projects, as well as, assisting with improving processes where necessary.
• Perform a wide variety of intricate administrative duties requiring professionalism, tact, diplomacy, discretion, and sound judgement.
• Build and maintain good business relationships with managers and administrative personnel.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Short-term disability
• Long-term disability
• 401(k) match
• Flexible spending accounts
• Flexible work schedules
• Employee assistance program
• Employee Scholar Program
• Parental leave
• Paid time off
• Holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees