Executive Assistant - Scottsdale, AZ (Hybrid)

Selective Insurance Company Of America • Scottsdale, AZ

207d • $52,600 - $84,300

About The Position

Provides advanced secretarial and administrative support to senior executives. Prepares reports, manuals, agendas, and correspondence. Maintains sensitive and confidential files, records, and information. Gathers, complies, analyzes, and conveys information pertaining to superior's office and responsibility. Handles all requests tactfully and confidentially. All job duties and responsibilities must be carried out in compliance with applicable legal and regulatory requirements.

Requirements

• Must be proficient with a variety of software/hardware including Word, PowerPoint, Outlook, and Excel.
• Must be able to work independently.
• Familiarity with investment management environment e.g. dealing with investment managers, custodian banks, private equity general partners, performance reporting, investment compliance reports.
• Experience in establishing a LAN based file system for investment documents would be a plus.
• College degree preferred.
• 5+ years executive secretarial experience.

Responsibilities

• Screens telephone calls and handles calls tactfully.
• Takes telephone messages.
• Utilizes word processing software to create, update, and prepare correspondence, memorandums, presentations, reports, agendas, articles, binders, charts/graphs, logs, lists, worksheets, etc.
• Proofreads final work to ensure a high quality product.
• Maintains close and highly responsive relationship to the day-to-day activities of the principal(s).
• Relieves principal(s) of routine administrative duties.
• Opens and distributes mail.
• Maintains and coordinates executive's calendar and diary system.
• Arranges and coordinates travel, expense reporting and/or meeting plans.
• Greets visitors when appropriate.
• Maintains filing system and secures confidential information.
• Keys information into system, follows-up for missing information, processes check requests.
• Attends meetings and takes meeting minutes.
• Performs work and/or projects associated with department, such as organizing events, road shows, department moves, meetings/activities, orders supplies, processes memberships/dues, invoices.
• Screens visitors for executive.
• Complies and analyzes data, develops and distributes reports, may perform licensing function, prepares and files government reports/statistics/filings.

Benefits

• Competitive base salary.
• Incentive plan eligibility at all levels.
• Comprehensive health care plans.
• Retirement savings plan with company match.
• Discounted Employee Stock Purchase Program.
• Tuition assistance and reimbursement programs.
• Paid time off plans.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Insurance Carriers and Related Activities
• Education Level: Bachelor's degree