Executive Assistant & Scheduler

TempStaff-posted 4 days ago
Full-time • Executive
Onsite • Jackson, MS
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A high-profile statewide office is seeking a highly organized, proactive, and discreet Executive Assistant & Scheduler to support senior leadership in managing daily operations, statewide engagements, and public responsibilities. This role requires exceptional judgment, strong communication skills, and the ability to thrive in a fast-paced, high-visibility environment.

  • Scheduling & Coordination Manage, evaluate, and prioritize all scheduling requests for senior leadership across administrative, legislative, ceremonial, and statewide commitments.
  • Coordinate internal and external meetings, public appearances, media engagements, and travel, ensuring all required background materials are prepared in advance.
  • Work closely with Communications and Policy staff to ensure briefing materials, talking points, and event information are ready for each scheduled engagement.
  • Include relevant security and staff personnel on meeting notices and provide timely updates to all parties.
  • Prepare detailed daily and weekly schedules and distribute meeting notices.
  • Serve as the primary point of contact for scheduling inquiries from agencies, legislators, organizations, constituents, and internal staff.
  • Anticipate conflicts, identify strategic alternatives, and ensure the schedule aligns with office priorities.
  • Executive Administrative Support Provide direct administrative support, including managing correspondence, calls, documents, and follow-up items.
  • Monitor the office’s central email inbox, triage inquiries, and disseminate or respond appropriately.
  • Draft letters, acknowledgments, and official correspondence; coordinate with Communications or Policy staff when subject matter requires.
  • Track phone calls, constituent inquiries, and follow-up actions to ensure timely responses.
  • Maintain strict confidentiality regarding sensitive discussions, constituent matters, legislative considerations, and personnel topics.
  • Office & Stakeholder Coordination Support daily front-office operations and facilitate workflow among staff, agencies, and external partners.
  • Represent the office in interactions with legislators, agency leaders, stakeholders, and constituents with professionalism and courtesy.
  • Assist with special projects, statewide initiatives, and events as needed.
  • Perform additional duties to support the mission and responsibilities of the office.
  • Bachelor’s degree in public administration, political science, communications, business, or a related field; or equivalent relevant experience.
  • Minimum of 3 years of executive-level administrative or scheduling experience, ideally within government, public service, or political environments.
  • Exceptional organizational and time-management skills with the ability to manage competing priorities.
  • Strong written and verbal communication skills.
  • High level of professionalism, judgment, and discretion.
  • Proficiency in Microsoft Office Suite, Google Workspace, and virtual meeting platforms.
  • Experience supporting senior executive leadership or elected officials.
  • Understanding of state government operations, legislative processes, and stakeholder engagement.
  • Experience handling confidential or politically sensitive information.
  • Strong interpersonal skills and the ability to engage with high-level officials and the public.
  • Team-oriented, adaptable, calm under pressure, and solution-driven.
  • Self-starter with strong initiative and the ability to work independently.
  • Competitive Salary
  • Benefits
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