Executive Assistant, Sales

BridgeBio Pharma•San Francisco, CA

1d•$43 - $55•Hybrid

About The Position

We seek a professional, take-charge Executive Assistant to keep business operations organized, on track, and moving forward. Candidates must possess strong communication skills, both written and oral, the ability to multi-task efficiently in a fast-paced environment, and the ability to work independently with initiative, discretion, and confidentiality. You will ensure that the Executives’ productivity is enhanced by managing calendars and schedules, including expense reports. You must be able to manage multiple high-priority assignments foster and maintain strong working relationships within all levels of the company and outside vendors and contacts. Your work will be completed with minimal supervision as assignments are of the highest quality, and follow-through is outstanding.

Requirements

4+ years of administrative assistant experience
Proactive, one step ahead work ethic, attitude, and approach
Able to multi-task and juggle multiple calendars, teams, and requests
Ability to drive schedules and agendas with a more profound understanding of the context
Solid teamwork and interpersonal skills, with a desire to offer suggestions and improvements; superior communication skills with the ability to work across all levels, internally and externally High level of confidentiality, discernment, and judgment
Desire to grow and take on your projects and work under pressure while consistently meeting deadlines
Generally IT savvy
Experience working with all levels of management, employees, vendors, and customers
Ability to travel occasionally to provide support at events/conferences
Experience with MS Office applications, including Outlook, Word, PowerPoint, SharePoint, and Excel

Nice To Haves

Supporting Sales team experience preferred, not required

Responsibilities

Provide administrative support to multiple Area Sales Directors within the Sales department
Calendar & meeting management coordinate internal and external meetings, including staff meetings, executive briefings, all-hands meetings, QBR, and off-site meetings and events. Assist with food orders, meeting needs, and proactively manage calendar requests and conflicts
Interview preparation, such as providing resumes and appropriate materials in a timely manner ahead of meetings and interviews
Handle all travel (flight, hotel, car) arrangements for domestic and international travel
Expense management duties, which include submitting expense reports and receipts in a timely manner
Provide onboarding support for new hires, assist with cubicle assignments, equipment requests, onboarding meeting scheduling, and being a point of contact for new hire
Provide onboarding support for new vendors and agencies when needed, ensuring they have the proper access and documents/enablement required to get them up and running
Assist with project work as necessary to support each teams’ goals

Benefits

Market leading compensation
401K with 100% employer match on first 3% & 50% on the next 2%
Employee stock purchase program
Pre-tax commuter benefits
Referral program with $2,500 award for hired referrals
Comprehensive health care with 100% premiums covered - no cost to you and dependents
Mental health support via Spring Health (6 therapy sessions & 6 coaching sessions)
Hybrid work model - employees have the autonomy in where and how they do their work
Unlimited flexible paid time off - take the time that you need
Paid parental leave - 4 months for birthing parents & 2 months for non-birthing parents
Flex spending accounts & company-provided group term life & disability
Subsidized lunch via Forkable on days worked from our office
People are part of our growth and success story - from discovery to active drug trials and FDA pipelines, there are endless opportunities for skill development and internal mobility
We provide career pathing through regular feedback, continuous education and professional development programs via LinkedIn Learning, LifeLabs, Spring Health & BetterUp Coaching
We celebrate strong performance with financial rewards, peer-to-peer recognition, and growth opportunities