Executive Assistant | Ross Heart Hospital

The Ohio State University

9d • Onsite

About The Position

This office coordinates and manages the administrative activities of The OSUWMC The Ross Heart Hospital (hereafter The Ross) under the direction of the Director, Heart and Vascular Center. The department houses the administrative team that is responsible for the day-to-day operations of the hospital.

This position will have the primary responsibility of coordinating and managing the day-to-day activities including business function of the office of the Director, Heart and Vascular Center. This position will also be responsible for ensuring policy adherence and excellent customer service delivery to the hospital administrative team. This position will involve interactions at all levels of the organization and the public. It will be responsible to develop and coordinate material and follow-up on request. This position will draft and compose letters and/or reports, take dictation, minutes, arrange meetings, reservations, travel, order supplies, food, etc. This position will also be responsible for assisting with other assigned administrator's calendars as needed (e.g. Medical Director of The Ross, Administrator, Associate Executive Director) and Director of Outreach.

Requirements

• Bachelor's degree or equivalent experience.
• Up to 2 years of relevant experience preferred.
• Six months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex
• 6 mos. experience (600 hrs course work) in office practices and procedures
• 6 months experience (600 hours course work) in customer service.
• Some positions require one year related medical secretarial experience or completion of an associate's degree program with three courses in medical terminology plus 3 mos. experience (300 hours training) in use of word processing equipment, consistent with position description.
• Some positions require 6 mos. experience (600 hrs course work) in supervision consistent with position description.

Nice To Haves

• Sound judgment, the ability to prioritize work, define problems, collect data, establish facts, draw conclusions and recommend appropriate action.
• Business experience in an administrative capacity is preferred.
• Knowledge of University policies, rules and regulations is preferred.

Responsibilities

• Coordinating and managing the day-to-day activities including business function of the office of the Director, Heart and Vascular Center.
• Ensuring policy adherence and excellent customer service delivery to the hospital administrative team.
• Develop and coordinate material and follow-up on request.
• Draft and compose letters and/or reports
• Take dictation, minutes
• Arrange meetings, reservations, travel, order supplies, food, etc.
• Assisting with other assigned administrator's calendars as needed (e.g. Medical Director of The Ross, Administrator, Associate Executive Director) and Director of Outreach.

Benefits

• An array of retirement plan options, each with a generous employer contribution.
• Affordable health insurance options, including dental, vision and prescription coverage that begin on day one.
• Paid vacation and sick leave, including short and long-term disability and paid parental leave.
• Get the most out of the Public Service Loan Forgiveness program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level