Executive Assistant (Restaurants/Hospitality)

Specialty Restaurants•Costa Mesa, CA

20d•$90,000 - $100,000

About The Position

The Executive Assistant/Special Projects Manager serves as a right hand to the CEO, President, Director of Real Estate and Development, and Senior Vice President. The position requires a dynamic individual who can manage numerous administrative tasks to ensure the teams' efficiency and productivity. The role involves assisting in strategic decision-making and handling executive-level administrative functions. This role offers an exclusive opportunity to contribute to the financial success of the restaurant & development groups while also supporting the Executive teams' daily activities. The candidate should possess strong administrative capabilities, a high degree of confidentiality to protect information and a proactive approach to efficiently handle diverse responsibilities.

Requirements

Bachelor's degree in Hospitality Management, Property Management, Business Administration, or a related field is preferred
Experience in the restaurant and/or hospitality industry and property management is highly preferred
Strong proficiency in data analysis tools (e.g., Excel)
Excellent organizational and multitasking skills
Exceptional written and verbal communication skills
Attention to detail and ability to maintain confidentiality
Prior experience as an executive assistant or supporting C-level executives is a plus
Detail-oriented with a strong emphasis on accuracy
Ability to manage multiple projects simultaneously, prioritizing and delegating tasks as needed
Ability to interact with all levels of management
Strong problem-solving skills and the ability to work independently
Strong PC skills with a working knowledge of including but not limited to MS Excel, MS Word, MS Office, and Outlook
Must be able to clearly and effectively communicate in English
All job offers are contingent upon successfully passing pre-employment background check.

Responsibilities

Calendar Management: Manage the CEO's calendar by scheduling meetings, appointments, and events, considering priorities and ensuring efficient use of time
Manage the calendars of the President of Restaurants, and VP of Food & Beverage as needed
Communication and Correspondence: Draft and review emails, memos, and other communication on behalf of the Executive team to internal and external contacts
Work with Executive team in updating quarterly goals and objectives and scheduling quarterly reviews
Travel Coordination + Company Events: Arrange complex travel itineraries, including flights, accommodations, transportation, and other logistics for all team members
Charity Events - Coordinate payment and attendance to various charity events, including golf tournaments. Organize table lists for events
Organize various company events throughout the year
Meeting Support: Prepare agendas, presentations, and materials for meetings, ensuring the CEO is well-prepared and equipped with relevant information
Board Meeting (quarterly) - Prepare Board packet and coordinate distribution with Board members. Set up conference room and order food for all board meetings
Plan and execute projects, including but not limited to conferences and meetings
Project & Information Management: Organize and maintain confidential files, documents, and records related to the Executive teams' responsibilities and initiatives
Manage records storage inventory
Manage various systems and contracts for all restaurants and support center
Build and maintain relationships with key stakeholders, both internal and external, on behalf of the CEO
Create project timelines and budgets, and track progress against them
Manage special projects and initiatives as directed
Property Management: Coordinate with maintenance teams to ensure properties are well-maintained and compliant with regulations
Support the CEO and Director of Development in property acquisition and lease agreements
Assist in tracking property-related financials, including budgets, invoices, and payments
Support Center management

Benefits

Competitive salary in the range of $90,000-$100,000 annually depending on experience.
Benefits including vacation pay, medical, dental and vision insurance
Lifestyle Spending Account, this benefit supports you and your family in numerous ways such as through gym memberships, child care, groceries, student loans & more!
Company dining package with allotted spending amount each month
Variety of Supplemental Benefit Plans for life's unknowns
401k with annual employer match after 12 months (ER match 25% of the first 5% contribution)
Employer paid life Insurance throughout the length of employment
Paid/Floating holidays for 5 major holidays
Education Assistance Program (EdAP) for hospitality related education growth
Employee Assistance Program (EAP) to assist with work life balance
Management Referral Program with up to a $4,000 payout for qualifying management positions