Executive Assistant /Project Manager

Siemens Healthineers

About The Position

Join us in pioneering breakthroughs in healthcare. For everyone. Everywhere. Sustainably. Our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions. Organizes office administration, in support of an assigned Executive, Head or Manager. Reports To: ROS Administration Manager/Deputy Chief of Staff, ROS Function: Research & Development Position Overview The Executive Business Partner to the R&D organization will serve as a strategic and operational partner to the Head of R&D, ensuring the seamless execution of R&D initiatives across our global based organization. This role bridges strategic alignment, operational excellence, and administrative execution, enabling the Head of R&D and R&D leadership team to focus on innovation, portfolio advancement, and external influence. The Executive Business Partner will play a critical role in supporting the unique operating model of R&D, including maintaining oversight of our cell structure, driving coordination across scientific and technical teams, and ensuring that governance, reporting, and communications are consistently executed at scale.

Requirements

Bachelor’s degree in Business, Life Sciences, Engineering, or related field
4+ years of professional experience, ideally in business operations, program management, or executive support roles.
Strong organizational and project management skills, with the ability to manage multiple priorities in a fast-paced, global environment.
Exceptional written and verbal communication skills, with the ability to distill complexity into clear narratives.
Experience working in a highly technical or scientific environment; comfort with medtech, healthcare, or biotech preferred.
Strong interpersonal skills with the ability to work across functions and cultures.

Responsibilities

Partner with the Head of R&D and leadership to drive execution of R&D strategy and ensure alignment with enterprise priorities.
Support governance of the R&D cell strategy, including documentation, cadence management, and performance tracking.
Develop, implement, and refine frameworks that ensure accountability and transparency across R&D projects and global sites.
Facilitate coordination between R&D and cross-functional teams (Product Management, Marketing, Finance, Regulatory, etc.).
Manage daily and weekly operating rhythms, including leadership meetings, offsites, and business reviews.
Ensure timely preparation of materials for the Head of R&D (briefings, reports, executive summaries, external presentations).
Identify and resolve bottlenecks within the organization by escalating issues, tracking decisions, and ensuring follow-up.
Oversee calendar management for the Head of R&D, ensuring priorities are reflected and conflicts minimized.
Manage email flow for the Head of R&D, including drafting responses, triaging incoming requests, and maintaining inbox organization.
Coordinate complex travel arrangements for the Head of R&D, including itineraries, accommodations, and on-site logistics.
Coordinate logistics for meetings, workshops, and site visits, ensuring agendas and outcomes are well defined.
Draft and edit communications on behalf of the Head of R&D, including leadership updates, town halls, and external conference materials.
Reinforce a culture of trust, collaboration, and accountability within the R&D organization.
Partner with HR and leadership to track engagement, address feedback, and implement programs that strengthen global connectivity.