Executive Assistant/Project Manager, The SCALE Initiative

Stanford University • Stanford, CA

77d • $45 - $50 • Hybrid

About The Position

The Stanford Graduate School of Education (GSE) is dedicated to solving education's greatest challenges. Through rigorous research, model training programs and partnerships with educators worldwide, we're pursuing equitable, accessible and effective learning for all. The GSE is a top-ranked school of education, known for its prestigious faculty, rigorous graduate degree programs, and its impact on the quality of education across the world. The GSE is committed to developing leaders in education research, practice and policy. Our community includes over 60 faculty, 400 students, 230 staff, 14,000 alumni and countless individuals from the local and global communities that we work with and impact. The SCALE Initiative of the Stanford Accelerator for Learning, housed at Stanford Graduate School of Education, is seeking an experienced Executive Assistant/Project Manager (EA/Project Manager) for the SCALE Initiative team. The SCALE initiative works to equalize and improve educational opportunities for students by supporting implementation of the most promising educational practices. This position is a 1-year fixed term appointment based on Stanford University's main campus. Consideration will be given to a hybrid work schedule (partially onsite and offsite work), subject to operational need. Interested candidates should include a resume and cover letter describing why they are interested in this position at this stage in their career.

Requirements

• High school diploma and six years of administrative experience, or combination of education and relevant experience.
• Advanced computer skills and demonstrated experience with office software and email applications.
• Proven success in following through and completing projects.
• Excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multi-task, and assign work to others.
• Ability to take initiative and ownership of projects.
• Ability to routinely and independently exercise sound judgment in making decisions.

Responsibilities

• Serves as the administrative support for the SCALE office, setting internal administrative priorities, managing workflow, and ensuring the smooth operation of daily functions.
• Performs a full spectrum of administrative duties, including managing complex business travel, purchases, purchase orders, contracts, expense reports, visa processing and other financial transactions.
• Leads the planning and execution of a wide range of complex departmental events, conferences, and seminars.
• Utilizes specialized software and systems to design and implement advanced project management and data tracking dashboards.
• Composes, drafts, and edits documents and correspondence for presentations and reports.
• Plans and schedules multiple complex calendars with limited or no consultation and resolves calendaring conflicts.

Benefits

• Market competitive salaries
• Excellent health care and retirement plans
• Generous vacation policy, including additional time off during winter closure
• Development programs and tuition reimbursement
• Access to wellness programs, child-care resources, and caregiving support
• Access to world-class exercise facilities
• Free commuter programs and ridesharing incentives

What This Job Offers

• Job Type: Full-time
• Industry: Educational Services
• Education Level: High school or GED