Executive Assistant/ Project Coordinator

Harvard University • Cambridge, MA

395d • Remote

About The Position

The Executive Assistant and Project Coordinator at Harvard University will provide high-level administrative and project support to the Senior Director of Academic-Corporate Initiatives and the Senior Director of Compliance for Strategic Initiatives. This role is crucial for ensuring smooth operations of academic-corporate partnerships and involves managing calendars, scheduling meetings, and supporting various projects that align with the university's strategic goals.

Requirements

• Minimum 5 years of related experience.
• Excellent writing skills and polished verbal communication.
• Ability to support projects with a high degree of coordination.
• Capability to understand the complexity of a comprehensive, research-intensive organizational context.
• Ability to take direction and proceed with tasks with minimal oversight.

Nice To Haves

• A college degree is strongly preferred.

Responsibilities

• Provide general administrative support for the Senior Director of Academic-Corporate Initiatives and the Senior Director of Compliance for Strategic Initiatives.
• Manage calendars, plan, schedule, and prepare materials for meetings.
• Schedule and book travel arrangements as needed.
• Compose and distribute meeting minutes and coordinate office events/meetings.
• Maintain office supplies and coordinate IT/space needs.
• Process invoices and expense reports.
• Support the development and promotion of pilot programs that foster connections between faculty-led research and corporate entities.
• Conduct research and analysis, preparing presentations, reports, briefings, and memos.
• Coordinate and staff university-wide committees and meetings with external partners.
• Maintain and organize electronic files and materials for various projects.

Benefits

• Commuter assistance
• Paid parental leave
• Disability insurance
• Health insurance
• Dental insurance
• Tuition reimbursement
• Paid time off
• Employee assistance program
• Vision insurance
• Life insurance
• Retirement plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Educational Services
• Education Level: Bachelor's degree