Harvard University-posted about 1 year ago
Full-time • Mid Level
Remote • Cambridge, MA
Educational Services

The Executive Assistant and Project Coordinator at Harvard University will provide high-level administrative and project support to the Senior Director of Academic-Corporate Initiatives and the Senior Director of Compliance for Strategic Initiatives. This role is crucial for ensuring smooth operations of academic-corporate partnerships and involves managing calendars, scheduling meetings, and supporting various projects that align with the university's strategic goals.

  • Provide general administrative support for the Senior Director of Academic-Corporate Initiatives and the Senior Director of Compliance for Strategic Initiatives.
  • Manage calendars, plan, schedule, and prepare materials for meetings.
  • Schedule and book travel arrangements as needed.
  • Compose and distribute meeting minutes and coordinate office events/meetings.
  • Maintain office supplies and coordinate IT/space needs.
  • Process invoices and expense reports.
  • Support the development and promotion of pilot programs that foster connections between faculty-led research and corporate entities.
  • Conduct research and analysis, preparing presentations, reports, briefings, and memos.
  • Coordinate and staff university-wide committees and meetings with external partners.
  • Maintain and organize electronic files and materials for various projects.
  • Minimum 5 years of related experience.
  • Excellent writing skills and polished verbal communication.
  • Ability to support projects with a high degree of coordination.
  • Capability to understand the complexity of a comprehensive, research-intensive organizational context.
  • Ability to take direction and proceed with tasks with minimal oversight.
  • A college degree is strongly preferred.
  • Commuter assistance
  • Paid parental leave
  • Disability insurance
  • Health insurance
  • Dental insurance
  • Tuition reimbursement
  • Paid time off
  • Employee assistance program
  • Vision insurance
  • Life insurance
  • Retirement plan
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