Executive Assistant & Project Coordinator

Beach Lane Management • New York, NY

13h • $50,000 - $80,000

About The Position

I am looking for a highly organized, proactive, and tech-savvy Executive Assistant & Project Coordinator to take over my administrative workload and help me manage projects and the teams or vendors executing them . This role is critical in ensuring that operations run smoothly, deadlines are met, and high-priority tasks are efficiently executed without my direct involvement in every step. This is a high-trust, high-impact role —the ideal candidate will be responsible for tracking and following up on delegated tasks, maintaining organization across multiple projects, and ensuring I can focus on strategic initiatives rather than day-to-day admin work. A background in paralegal work, contract drafting, or legal documentation is highly preferred , as this role will also involve managing leases, contracts, and other legal or business agreements.

Requirements

• Highly organized, detail-oriented, and proactive —able to keep multiple projects running smoothly without constant supervision.
• Strong project management skills , with experience in tracking deliverables and coordinating with different stakeholders.
• Excellent written and verbal communication skills —able to summarize information concisely and professionally.
• Tech-savvy , with experience in using project management tools (Trello, Asana, Notion, Monday.com, or similar) and office productivity software (Google Workspace, Microsoft Office, etc.) .
• Ability to anticipate needs and take initiative —I don’t want to micromanage; I need someone who can take ownership.
• Paralegal experience, contract drafting, or legal documentation experience is highly preferred.
• Prior experience in executive assistance, project coordination, or operations management is a plus.

Nice To Haves

• Background in business administration, project management, real estate, legal support, or operations .
• Experience working in real estate, technology, legal, or business consulting is a plus.
• Strong problem-solving skills and the ability to think strategically about improving workflows .

Responsibilities

• Administrative & Workflow Management Take ownership of administrative tasks, freeing up my time for higher-level work.
• Manage my email, calendar, scheduling, and meeting coordination to optimize efficiency.
• Organize documents, maintain records, and handle correspondence.
• Draft reports, summaries, and follow-up emails as needed.
• Project & Task Management Track and oversee all assigned projects , ensuring they move forward on schedule.
• Serve as the main point of contact for vendors, contractors, and internal teams executing delegated projects.
• Regularly follow up on outstanding tasks and deadlines, keeping projects on track.
• Identify and address bottlenecks, escalating issues only when necessary.
• Paralegal & Document Drafting Support (Preferred but not required) Assist in drafting, reviewing, and managing contracts, leases, and legal documents .
• Work with legal counsel and stakeholders to ensure documents are accurate, compliant, and well-structured .
• Maintain a repository of contracts, amendments, and legal correspondences for easy access and reference.
• Communication & Coordination Act as a liaison between me and the people executing projects, filtering and summarizing information before escalating.
• Ensure clear communication of priorities and deliverables across all teams.
• Prepare summaries and updates for me on key projects and administrative matters.
• Technology & Automation Utilize tools such as Trello, Asana, Monday.com, Slack, or other project management software to keep projects organized.
• Leverage automation and software solutions to streamline administrative tasks and increase efficiency.
• Research and implement tech-driven solutions to improve workflow and task tracking.

Benefits

• Direct exposure to decision-making —this is not just an admin role; you will be deeply involved in project execution and business operations .
• High level of autonomy —I’m looking for someone who can take control of their work and drive outcomes.
• Opportunity for growth —the role can evolve into a higher-level operational or managerial position.
• Hands-on experience with high-value projects —you’ll be managing meaningful work, not trivial tasks.
• Work on legal and business-critical tasks , including contract drafting, lease negotiations, and legal document management .

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed