SCI)

Parsons Corporation•Washington, DC

4d•Onsite

About The Position

Parsons is looking for an amazingly talented Executive Assistant/Program Analyst to join our team! In this role you will get to provide operational support to the Joint Staff Chief Digital and Artificial Intelligence Officer (CDAO). This critical role demands a dedicated professional with exceptional communication, problem-solving, and interpersonal skills. The ideal candidate will possess a strong understanding of the Joint Staff's structure, functions, and protocols. The successful candidate must be adept at working in a fast-paced, high-pressure environment, exercising sound judgment and discretion while maintaining strict confidentiality. This is a full-time, on-site position located in the Pentagon and Top Secret/SCI clearance is required at the time of hire.

Requirements

10-12 years of experience providing executive-level administrative support to senior military officers (GO/FO) or Senior Executive Service (SES) government officials
Bachelor's degree in a related field (e.g., Business Administration, Political Science, Communications)
Proven experience managing complex calendars, travel arrangements, and correspondence for senior leaders
Demonstrated ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment
Excellent communication, interpersonal, and problem-solving skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Strong organizational skills and attention to detail
Ability to maintain strict confidentiality and exercise sound judgment
Firm understanding of Joint Staff organization, functions, and protocols
Experience working within the Department of Defense (DoD) or other government agencies
Active TS/SCI security clearance

Nice To Haves

Experience supporting a Director-level or equivalent position within the Joint Staff or DoD
Experience coordinating and managing high-level events and conferences
Exceptional public speaking skills
Advanced in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Familiarity with DoD travel regulations and procedures
Certification as an Executive Assistant or Administrative Professional
Masters degree in related field (e.g., Business Administration, Political Science, Communications)

Responsibilities

Manage the Director's complex calendar, scheduling appointments, coordinating meetings, and prioritizing commitments
Serve as the primary point of contact for internal and external stakeholders, screening calls, managing correspondence, and responding to inquiries on behalf of the Director
Serve as a liaison between the Director and other staff members, facilitating communication and collaboration across the organization.
Track and monitor action items, deadlines, and deliverables, ensuring timely completion.
Anticipate the Director's needs and proactively identify and resolve potential issues.
Coordinate with other executive assistants within the Joint Staff to ensure seamless operations.
Assist with special projects and initiatives as assigned by the Director.
Manage the Director's office supplies and equipment, ensuring adequate inventory and proper functionality.
Facilitate the onboarding of new staff members, providing guidance and support.
Maintain accurate and organized files, both electronic and hard copy, ensuring easy retrieval of information
Coordinate and manage official events, meetings, and conferences hosted by the Director
Support the draft, proofread, and edit correspondence, memoranda, and other documents on behalf of the Director
Manage correspondence and action items for the Director, ensuring timely responses and follow-up
Maintain strict confidentiality regarding sensitive information and discussions