Executive Assistant/Personal AssistantNew

Interactive Brokers • Greenwich, CT

274d • Hybrid

About The Position

Interactive Brokers Group is seeking an Executive Assistant and Personal Assistant to work for our Founder. The EA&PA will communicate with others outside and inside the organization, manage busy schedules, and complete complex administrative tasks. An ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks. This is a hybrid role (3 days in the office/2 days remote).

Requirements

• Bachelor's degree required.
• Minimum of 5 years experience in administrative and/or personal assistant roles at the executive level.
• Exceptional attention to detail, accuracy, and quality in all tasks.
• Excellent written and verbal communication skills.
• Comfortable working with a diverse range of people and stakeholders.
• Proven ability to manage multiple projects and responsibilities simultaneously.
• Flexible and capable of exercising sound judgment under pressure.
• Respectful of the need for confidentiality and sensitive information handling.
• Demonstrated ability to exercise good judgment in recognizing the scope of authority.
• Proficient in MS Office Suite, particularly Word and Excel.

Responsibilities

• Assist with organizational, financial, and personal administration daily.
• Provide personal support, including scheduling personal appointments, managing household or family-related logistics, and handling other personal tasks as needed.
• Manage calendars and organize meetings, including coordinating global and domestic travel itineraries.
• Prioritize and manage multiple projects simultaneously, ensuring timely follow-through on all issues.
• Communicate and handle incoming and outgoing electronic communications.
• Ensure key dates, events, and deadlines are highlighted and communicated beforehand.
• Prepare materials for executive meetings, Board of Directors meetings, and senior management team meetings.
• Organize documents requiring signatures and coordinate with executive staff members on relevant projects.
• Assist with special projects and ad hoc tasks as required.
• Work with IT support to troubleshoot phone and computer issues.

Benefits

• Competitive salary, annual performance-based bonus and stock grant
• Retirement plan 401(k) with a competitive company match
• Excellent health and wellness benefits, including medical, dental, and vision benefits, and company-paid medical healthcare premium
• Wellness screenings and assessments, health coaches and counseling services through an Employee Assistance Program (EAP)
• Paid time off and a generous parental leave policy
• Daily company lunch allowance provided, and a fully stocked kitchen with healthy options for breakfast and snack
• Corporate events, including team outings, dinners, volunteer activities and company sports teams
• Education reimbursement and learning opportunities
• Modern offices with multi-monitor setups

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Securities, Commodity Contracts, and Other Financial Investments and Related Activities
• Education Level: Bachelor's degree