Executive Assistant, ORD Product

Okta • San Francisco, CA

5h • Hybrid

About The Position

Okta is The World’s Identity Company. We free everyone to safely use any technology, anywhere, on any device or app. Our flexible and neutral products, Okta Platform and Auth0 Platform, provide secure access, authentication, and automation, placing identity at the core of business security and growth.

At Okta, we celebrate a variety of perspectives and experiences. We are not looking for someone who checks every single box - we’re looking for lifelong learners and people who can make us better with their unique experiences.
Join our team! We’re building a world where Identity belongs to you.
At Okta, we celebrate a variety of perspectives and experiences. We are not looking for someone who checks every single box - we’re looking for lifelong learners and people who can make us better with their unique experiences.
Join our team! We’re building a world where Identity belongs to you.
The Executive Assistant will join the Okta Research & Development Team (ORD) and support two VPs of Product Management with a wide range of administrative, logistical, and project-related duties. As an Executive Assistant, you play a crucial role in the business's success, and we are looking for someone who has experience working cross-functionally with partners throughout the organization.

Requirements

• A minimum of 3+ years of work experience as an Executive Assistant supporting multiple leaders.
• Excellent time management skills and attention to detail.
• Experience with building presentations in Google Slides.
• Flexibility working independently or partnering with a variety of teams, with flexibility to travel as needed (up to 10%).
• Proven ability to interact with senior team members, vendors, customers, and leaders.
• Ability to be flexible in response to changing priorities and needs.
• Experience with arranging schedules and logistics and, at times, across multiple time zones, with expertise in productivity and collaboration tools such as Google Workspace, Slack, and Zoom.
• Ability to work on multiple projects, lead priorities, and accurately set expectations.
• Strong communication, planning, organizational, and analytical skills.
• Excellent verbal and written communication skills.

Nice To Haves

• Willing to learn or have experience in the following areas is a bonus.
• Experience in running reports and exporting data into gSheets
• Experience in project management

Responsibilities

• Manage calendars from a daily, weekly, and monthly perspective to maximize time effectiveness, and support our executives and their organizations be successful.
• Coordinate All Team meetings, including collecting and confirming the agendas, building slides, aligning presenters, and managing other meeting logistics.
• Complete all executive expenses in a timely and complete way.
• Drive special projects and events, including team offsites.
• Own and help manage the rhythm of the business in close partnership with the leadership team. This includes ensuring meeting agendas match business priorities, taking notes, and following up on action items.
• Manage recurring communication routines to ensure teams stay aligned and engaged.
• Meet deadlines by maintaining an organized approach and prioritizing and coordinating multiple work activities in a fast-paced environment.
• Identify opportunities to improve how teams work.
• Regularly collaborate with cross-functional Administrative & Executive Assistants and provide backup for vacation/illness.
• Assist with travel planning and coordination, as well as special events.
• Assist with organization communications to help ensure clarity and alignment.
• Handle confidential information discreetly.

Benefits

• Amazing Benefits
• Making Social Impact
• Developing Talent and Fostering Connection + Community at Okta
• Okta cultivates a dynamic work environment, providing the best tools, technology and benefits to empower our employees to work productively in a setting that best and uniquely suits their needs. Each organization is unique in the degree of flexibility and mobility in which they work so that all employees are enabled to be their most creative and successful versions of themselves, regardless of where they live. Find your place at Okta today!
• health, dental and vision insurance, 401(k), flexible spending account, and paid leave (including PTO and parental leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed