Executive Assistant & Operations Coordinator

Lily and Fox • Arlington Heights, IL

119d

About The Position

Be the right hand to a CEO building a world-class brand, business, and life. Are you a high-energy, ultra-organized superstar ready to make a massive impact? Do you thrive on turning chaos into clarity and executing with precision? At Lily and Fox, we’re on a mission to make beauty more affordable and we need a Strategic Executive Coordinator to partner with our visionary CEO, Sean Barry, to make it happen! This isn’t your average assistant gig. You’re the CEO’s right-hand, a trusted confidant, and a master orchestrator who owns both professional and personal priorities with finesse. From shielding Sean’s time to driving hiring strategies and streamlining family logistics, you’ll be the force that keeps everything running smoother, faster, and smarter. If you’re assertive, polished, and obsessed with getting things done, this is your chance to shine!

Requirements

• Think like an operator but serve like a concierge.
• Take ownership, not orders.
• Love bringing structure to chaos.
• Can switch from booking a dinner reservation to scheduling interviews in the same hour.
• Have an eye for detail and a bias for action.
• Value thoughtfulness, discretion, and initiative.
• Take pride in making others look good.

Responsibilities

• Master the Inbox & Calendar: Triage CEO's emails and schedule with ninja-like precision, ensuring only the critical gets through.
• Lead Hiring Like a Pro: Own the hiring process, post roles, screen candidates, coordinate interviews, and prep Sean only when needed.
• Plan Like a Strategist: Build weekly systems for business and personal priorities, keeping everything on track.
• Own Supplier Communication: Triage and respond to Supplier communications with lightning speed.
• Run Family Logistics: Coordinate with CEO's partner on family events, social events, and more, making life seamless.
• Streamline Decisions: Create systems for task delegation, decision triage, and flawless information flow.
• Protect CEO Focus: Filter emails, batch requests, and block deep work time to keep CEO in the zone.
• Nail Scheduling & Travel: Book meetings, flights, and family plans with zero errors, plus research epic dinner spots or gifts.
• Drive Team Coordination: Delegate tasks, follow up on deliverables, prepare agendas, and keep the team aligned without the CEO lifting a finger.
• Support Family: Manage family logistics, social events, schedules, and special events.
• Build Systems That Scale: Create dashboards, SOPs, and checklists for business rhythms, family routines, and admin tasks.
• Handle Personal Admin: Track subscriptions, organize receipts, and liaise with accountants to keep CEO's personal life frictionless.
• Boost Relationships: Send thoughtful gifts, manage contacts, and prepare background summaries for max impact.
• Jump into special projects, from cross-department coordination to ad-hoc leadership requests, with enthusiasm and skill.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 11-50 employees