Executive Assistant/Onsite Office Support - Franklin TN (hybrid)

Tivity Health • Franklin, TN

238d • $25 - $34

About The Position

Our Executive Assistant completes a broad variety of administrative tasks for our Executive Leadership team and our Senior leadership team. This includes managing scheduling, prioritizing and handling correspondences, directing incoming inquiries, processing expense reports, managing complex travel plans, and coordinating meetings and events for executives. This position requires someone with a great attitude and a can-do frame of mind, a team player who can handle multiple tasks with grace, self-assurance, and is excited by the challenge of a high level of responsibility and visibility in a growing and dynamic company. Additionally, the role involves office management responsibilities such as meeting preparations, coordinating catered lunches, sorting and distributing mail, and welcoming visitors.

Requirements

• Prefer 4+ years of experience supporting executive and senior leadership with at least 2+ years supporting c-suite executive leaders within a corporate environment
• Superior organizational and administrative skills; ability to multi-task and prioritize work with the highest degree of professionalism
• Excellent attention to detail
• Excellent interpersonal communication skills
• Proficiency using MS Office Suite including MS Word, Excel, PowerPoint, One Note, and Outlook
• Notary, preferred (or willingness to become a notary)
• Ability to operate standard office equipment, such as copy machines, scanners, printers, and video conferencing equipment
• Ability to take initiative, work independently, accurately, and with discretion in a fast-paced environment
• Must possess willingness and understanding of responsibilities associated with supporting senior leaders; this may require early and late working hours depending on projects at hand

Responsibilities

• Managing scheduling, including an active calendar of appointments
• Prioritizing and handling correspondences, some of which may be confidential in nature
• Directing incoming inquiries to other staff as needed
• Processing expense reports
• Managing complex travel plans - itineraries and agendas, and compiling documents for travel-related meetings
• Coordinating meetings and events for executives, and other details associated with such events
• Meeting preparations on site
• Coordinating catered lunches
• Sorting and distributing mail
• Welcoming visitors who are on site

Benefits

• Competitive salary
• Company bonus potential
• Medical insurance
• Dental insurance
• Vision insurance
• 401k with match
• Generous paid time off
• Free gym membership to over 11,000 fitness locations in the US

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Ambulatory Health Care Services