Executive Assistant & Office Operations Partner

Insite Managed Solutions • Fort Lauderdale, FL

3d • Onsite

About The Position

As the Executive Assistant & Office Operations Partner, you will partner closely with executive leadership while playing a hands-on role in how our office operates and how our culture comes to life. This position supports multiple C-Suite leaders and partners closely with AVP leadership to keep priorities organized and moving forward. In addition to executive support, this role works closely with Finance on reporting and invoicing items. You will help run operational meetings and internal events and contribute meaningfully to the planning, launch, and daily function of our new office space. This is a visible, fast-paced role that requires professionalism, adaptability, and a strong sense of ownership.

Requirements

• Five or more years of experience in an Executive Assistant, Office Manager, or blended administrative and operations role
• Experience supporting senior leaders in a fast-paced, evolving environment
• Comfort working with Finance teams on reporting and invoicing processes
• Strong organizational skills with the ability to manage multiple priorities at once
• Clear and confident written and verbal communication skills
• High level of discretion, reliability, and attention to detail
• Proficiency with Microsoft Office and collaboration tools
• Ability to adapt quickly, stay flexible, and operate effectively without rigid structure

Nice To Haves

• Experience supporting executive teams in hospitality, professional services, or high-growth organizations
• Previous involvement in office launches, relocations, or buildouts
• Experience planning internal events or employee engagement initiatives
• A natural ability to anticipate leadership needs before they are requested
• Comfort balancing structure with flexibility in a dynamic environment
• A modern, service-oriented approach to executive and operational support

Responsibilities

• Provide high-level administrative and executive support to multiple C-Suite leaders, including calendar management, meeting coordination, and preparation of materials
• Support AVP leadership with scheduling, coordination, and follow-up as needed
• Partner with Finance on reporting, invoicing, and administrative finance items to ensure accuracy and timeliness
• Track invoices, approvals, and reporting deadlines and follow through to completion
• Coordinate operational meetings and leadership sessions, including agendas, logistics, and action items
• Plan and execute internal meetings, events, and firm activities that support engagement and culture
• Play an active role in the planning, setup, and ongoing operation of Insite’s new office space
• Serve as front-of-house reception support in the new building, creating a welcoming and professional first impression
• Own office management responsibilities including supplies, vendors, organization, and daily functionality
• Anticipate needs, solve problems proactively, and bring structure to fast-moving priorities
• Represent Insite and Princess Cruise Lines with professionalism, warmth, and sound judgment in all interactions

Benefits

• 401k
• PTO
• benefits (health, vision, dental, short/long term disability, and more eligibility within 1 month of start date)
• rotating employee events and activities
• Hawaiian Fridays
• employee celebrations

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed