Executive Assistant, Office of the President

Penn State University • University Park, PA

87d • $61,800 - $89,600 • Hybrid

About The Position

The Office of the President is seeking a professional, confidential, and detail oriented Executive Assistant to provide administrative support within the Office of the President. The incumbent in this role will be expected to provide back up support to the President and Sr. VP, Chief of Staff, from time to time, in the Senior Executive Assistant's absence. As a key member of the Office of the President, you will be joining a team of individuals who are deeply committed to Penn State's success.

Requirements

• Demonstrate a sense of urgency
• Be a highly motivated self-starter who can take initiative, work independently, and exhibits a high-level of professionalism and diplomacy
• Have the ability to work with highly confidential and sensitive information
• Have a critical eye for detail
• Exhibit exceptional interpersonal and organizational skills
• Demonstrate exceptional written and verbal communications skills
• Provide a consistent level of high-quality work while managing multiple priorities
• Demonstrate a commitment to a team culture that respects diversity and inclusion
• Foster and maintain trusted relationships with university executives, administrators, faculty, and staff
• Possess advanced computer skills and have experience using Microsoft 365 applications such as Outlook, Word, Excel, Teams, and PowerPoint

Nice To Haves

• Experience with Penn State's financial systems (SAP Concur and SIMBA [System for Integrated Management, Budgeting, and Accounting])

Responsibilities

• Coordination of a variety of high-level, confidential, and sensitive internal and external communications
• Managing complex projects and events, coordinating travel arrangements, meeting logistics, equipment purchases, and budgetary expenditures
• Developing and maintaining positive liaison relationships with various internal and external customers including employees, executives, trustees, legislators, faculty, students, donors, alumni and the general public
• Compile and coordinate data for a variety of complex reports, presentations, and oral/written communications

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Educational Services
• Education Level: Bachelor's degree