Executive Assistant, Office of the CEO

The Voleon GroupFL
119d$90,000

About The Position

Voleon is a technology company that applies state-of-the-art AI and machine learning techniques to real-world problems in finance. For more than a decade, we have led our industry and worked at the frontier of applying AI/ML to investment management. We have become a multibillion-dollar asset manager, and we have ambitious goals for the future. Your colleagues will include internationally recognized experts in artificial intelligence and machine learning research as well as highly experienced finance and technology professionals. The people who shape our company come from other backgrounds, including concert music performances, humanitarian aid, opera singing, sports writing, and BMX racing. You will be part of a team that loves to succeed together. In addition to our enriching and collegial working environment, we offer highly competitive compensation and benefits packages, technology talks by our experts, a beautiful modern office, daily catered lunches, and more. As the Executive Assistant to the CEO, you’ll be the person who keeps his day running smoothly. You’ll manage his calendar, help him prepare for meetings, coordinate travel, and make sure his time is spent on the things that matter most. You’ll work closely with the Office of the CEO team and will often be the first point of contact for people inside and outside the firm. This is a highly visible role where you’ll get exposure to the firm’s priorities and leadership team. This role is a way to make a real difference: by making the CEO more effective, you’ll directly contribute to Voleon achieving its goals.

Requirements

  • 5+ years of experience supporting senior executives (C-suite preferred)
  • Professional fluency in both Spanish and English
  • Willingness and ability to travel quarterly to twice a year

Nice To Haves

  • Experience supporting a CEO or senior executive in finance, investment, or technology (preferred)
  • Familiarity with Puerto Rico business norms (preferred)
  • Prior experience working in a remote or hybrid team (preferred)

Responsibilities

  • Managing the CEO’s calendar and resolving conflicts when priorities compete
  • Coordinating travel and logistics, both domestic and international
  • Preparing meeting materials and making sure follow-ups don’t fall through the cracks
  • Acting as a first point of contact for people reaching out to the CEO
  • Handling sensitive information with care and discretion
  • Working with the Office of the CEO team to keep operations running smoothly
  • Being available outside standard business hours for urgent matters
  • Traveling a few times a year to Puerto Rico, NYC, and Berkeley

Benefits

  • Medical, dental and vision coverage
  • Life and AD&D insurance
  • 20 days of paid time off
  • 9 sick days
  • 401(k) plan with a company match
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