Executive Assistant & Office Manager

Arservices • Falls Church, VA

265d

About The Position

ARServices is seeking a polished, resourceful, and proactive Executive Assistant/Office Manager to provide critical support to the CEO. This role requires a high degree of intelligence, critical thinking, decision-making, and professionalism to effectively navigate complex situations. You will be a trusted partner to the CEO, managing their schedule, communications, and high-level engagements with precision and confidentiality.

Requirements

• Ability to obtain and maintain a Top-Secret security clearance during the employment tenure.
• High School Diploma and 10+ years of experience as an Executive Assistant supporting a C-suite executive, or high-ranking officer such as a General, Admiral, or Colonel.
• Exceptional organizational skills with meticulous attention to detail and a proactive approach.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• High emotional intelligence, professionalism, and the ability to handle sensitive information with confidentiality.
• A valid driver's license with an excellent driving record.
• Availability for occasional evening or weekend work.

Nice To Haves

• Bachelor's degree in business administration or a related field.
• Experience in a government contracting or defense industry environment.
• Superior writing, editing, and communication skills.

Responsibilities

• Anticipate, prioritize, and coordinate the CEO's dynamic business and personal calendar, balancing urgent priorities.
• Manage the CEO's email inbox and phone calls with discretion, ensuring timely responses and redirection of inquiries.
• Organize internal and external meetings, including agenda preparation, document compilation, and follow-up on action items.
• Plan comprehensive travel arrangements — air, hotel, and ground transportation — with flexibility for adjustments.
• Prepare and edit reports, correspondence, presentations, and meeting minutes, maintaining accuracy and professionalism.
• Work closely with senior executives, Human Resources, Finance, and Operations to streamline organizational initiatives.
• Oversee office operations, including vendor coordination, facility management, supply inventory, and preparation for new hires and exiting employees.
• Assist in planning and executing company-wide events and high-level engagements.
• Provide seamless assistance to other senior leaders when needed, ensuring consistency and continuity.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Industry: Professional, Scientific, and Technical Services
• Education Level: High school or GED