Executive Assistant & Office Manager (San Francisco)

Code Metal•San Francisco, CA

38d•Onsite

About The Position

Code Metal is redefining code translation for mission-critical industries, enabling defense, automotive, and semiconductor partners to move more quickly and reliably from algorithm to silicon. As we grow our presence in San Francisco, we’re investing in a dedicated office space to support our team, partners, and mission. We’re looking for a Bay Area-based office manager/executive assistant and operations generalist to help make that office — and the people working in it — run smoothly. The Role: We’re looking for a highly organized, proactive Executive Assistant to support senior executives and help keep our office running smoothly as we grow. This role is ideal for someone who enjoys being at the center of operations, anticipating needs, and ensuring leaders can focus on the highest-impact work. The right person is detail-oriented, resourceful, and comfortable juggling multiple priorities while maintaining professionalism and discretion. This individual will provide executive and operational support across the team, while also owning the day-to-day operations of our downtown San Francisco office. You’ll be the first person in this role and will operate as a one-person admin and office admin function at the start — building systems, solving problems, and taking ownership of whatever needs doing. The scope will evolve based on your strengths and the company’s needs. This is a hands-on role for someone who takes pride in being reliable, proactive, and trusted — the person who makes things work. Why Code Metal? Mission with impact: Support a team accelerating mission-critical industries Velocity: Small teams, tight loops, and the autonomy to solve problems quickly Trust: You’ll be relied on as a partner, not just support Ownership: This is a true owner role — you’ll shape how our SF office and internal operations

Requirements

Experience in executive assistance, office management, operations, or a similar role in a fast-paced environment
Comfort operating independently and owning outcomes end-to-end
Strong organizational skills and attention to detail
Excellent judgment, discretion, and communication skills
Ability to juggle multiple priorities without dropping the ball
Comfort with modern workplace tools (Google Workspace, calendars, basic systems)
Willingness to work primarily in-office in San Francisco
US Citizen or Green Card Holder

Responsibilities

Provide executive and team support, including scheduling, calendar management, travel coordination, and meeting logistics
Anticipate needs, help prioritize incoming requests, and proactively reduce administrative on leadership
Manage complex calendars, scheduling, and meeting coordination
Set up and manage Code Metal’s new SF office, including vendors, supplies, access, utilities, and maintenance
Own the day-to-day office experience, ensuring the space is organized, functional, and welcoming (including A/V setup and conference room readiness)
Take ownership of tasks and projects that don’t yet have a clear home
Help document, improve, and scale internal processes as the company grows

Benefits

Pay depends on experience, but we strive to be at the upper end of the salary range
Health care plan with 100% premium coverage, including medical, dental, and vision.
401k with 5% matching.
Paid Time Off (Uncapped Vacation, plus Sick & Public Holidays).

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