Executive Assistant/ Office Manager

april•New York City, NY

12h

About The Position

april is looking for a proactive, resourceful Executive Assistant to support two senior leaders and assist in managing our New York City office. This role goes beyond traditional administrative support:you’ll act as a strategic partner, helping the executives stay focused, move quickly, and scale effectively. The ideal candidate thrives in ambiguity, anticipates needs, and takes ownership in a high-velocity environment.

Requirements

4+ years of experience supporting senior leaders in a startup or high-growth environment.
Exceptional organization, prioritization, and follow-through skills.
Strong written and verbal communication skills.
Comfort working in ambiguity and adapting to change quickly.
High level of judgment, discretion, and emotional intelligence.

Nice To Haves

Experience at an early-stage or scaling startup.
Experience supporting multiple executives simultaneously.
Familiarity with tools such as Google Workspace, Slack, Notion, or similar.

Responsibilities

Manage complex, fast-changing calendars for two executives, balancing internal priorities with external demands.
Coordinate travel, meetings, and logistics with speed and accuracy.
Act as a gatekeeper and trusted liaison between executives and internal/external partners.
Prepare briefings, decks, talking points, and follow-up notes.
Support cross-functional projects and ad hoc initiatives as needed.
Manage expenses, invoices, and basic budget tracking.
Help coordinate team meetings, and company events.
Partner with other team members to keep leadership aligned and informed.
Demonstrates strong proactivity and ownership by anticipating executive needs, independently identifying and resolving issues, and taking full responsibility for outcomes.
Handle sensitive and confidential information with discretion.
Assist in the upkeep of NYC HQ by updating inventory, restocking the pantry and ordering supplies.
Fosters a comfortable, well-functioning office environment by proactively managing logistics, anticipating team needs, and ensuring the workspace supports productivity and professionalism.